Administrative & Training Coordinator

Jobtailor; Marshfield (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Marshfield Clinic LEAD Center is seeking an administrative support specialist to coordinate daily operations, manage calendars, and handle routine correspondence. You will answer phones, take messages, and prepare meeting notes and presentations.

Responsibilities include payroll timekeeping, supply management, updating policy manuals, and supporting training logistics such as reservations and travel plans. Proficiency in Microsoft Office is required, with a willingness to learn Smartsheet.

Qualifications

• High school diploma or equivalent preferred.
• Knowledge of Microsoft Office.
• Willingness to learn Smartsheet and additional functions.
• Strong organization, customer service, and communication skills.
• Based on facility needs, may require a valid driver’s license and good driving record.

Responsibilities

• Provide administrative support and coordinate activities for the Marshfield Clinic LEAD Center.
• Answer telephones, take messages, and respond to routine questions.
• Compose, type, and distribute meeting notes, correspondence, presentations, billing, reimbursement, and monthly reports.
• Maintain department schedules and vacation calendars.
• Order and dispense supplies.
• Perform payroll functions including timekeeping and submitting to payroll.
• Maintain and update policy and procedure manuals.
• Support training logistics, including reservations, travel plans, roster management, and events.

Skills

Microsoft Office Proficiency

Strong Organization Skills

Customer Service Skills

Communication Skills

Payroll Processing

Education

High School Diploma or Equivalent

Tools

Smartsheet

Job description

Marshfield Clinic LEAD Center is seeking an administrative support specialist to coordinate daily operations, manage calendars, and handle routine correspondence. You will answer phones, take messages, and prepare meeting notes and presentations.

Responsibilities include payroll timekeeping, supply management, updating policy manuals, and supporting training logistics such as reservations and travel plans. Proficiency in Microsoft Office is required, with a willingness to learn Smartsheet.