Administrative Assistant

Padula Builders, Inc.; Manasquan (NJ); On-site; USD 25,000 - 36,000; Full time

Job summary

Padula Builders, Inc. seeks an Administrative Assistant to support our office and project teams in a fast-paced construction environment. You will help keep projects, communication, and internal systems running smoothly, handling a range of administrative duties with a proactive mindset.

The ideal candidate is detail-oriented, organized, and able to shift priorities as needed. Prior construction or design office experience is helpful but not required; strong communication and a willingness to

Qualifications

• Strong organizational and detail-oriented approach to work.
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Clear written and verbal communication skills.
• Able to work independently and as part of a team.

Responsibilities

• Answering and directing phone calls in a professional manner.
• Provide administrative support to office manager, estimator, project managers, and owner.
• Prepare, organize, and maintain project forms and documentation.
• Coordinate deliveries and assist with project schedules.
• Manage digital and physical files.
• Assist with general project coordination.
• Perform light bookkeeping and data entry tasks.

Skills

Organizational skills

Microsoft Office

Communication skills

Detail-oriented

Teamwork

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Padula Builders, Inc.

Padula Builders is a well-established custom home builder and renovator serving Monmouth and Ocean Counties for over 40 years. We are seeking a highly organized and motivated Administrative Assistant to support our office operations and project teams. This role is an important part of keeping our projects, communication, and internal systems running smoothly.

The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced environment. The ability to shift priorities when needed - while maintaining organization and follow-through - is essential. Previous experience in a construction or design office is helpful but not required; strong communication skills and a proactive mindset are a must.

Responsibilities Include:

• Answering and directing phone calls in a professional manner
• Providing administrative support to the office manager, estimator, project managers, and owner
• Preparing, organizing, and maintaining project forms and documentation
• Coordinating deliveries and assisting with project schedules
• Managing digital and physical files
• Assisting with general project coordination
• Performing light bookkeeping and data entry tasks

Qualifications:

• Strong organizational skills with attention to detail
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
• Ability to work both independently and as part of a team
• Clear written and verbal communication skills
• Eagerness to learn, take initiative, and grow within the company

This is an excellent opportunity for someone looking to build a long-term role within a reputable, high-quality construction firm, or for someone bringing valuable experience who wants to contribute meaningfully to a collaborative team.

Compensation is commensurate with experience. All inquiries will be kept confidential.