Administrative Assistant

Med--dyne-Inc; Louisville (KY); On-site; USD 38,000 - 54,000; Full time

Job summary

Med-Dyne in Louisville, KY, seeks an administrative specialist to provide high-level support by conducting research, preparing statistical reports, and handling information requests for the President. The role includes updating the Med-Dyne website and performing clerical tasks such as correspondence, visitor reception, conference calls, customer contact, and scheduling meetings.

Ideal candidates will train and supervise junior staff, manage daily office activities, and resolve issues

Qualifications

• Working knowledge of website design and the ability to update and maintain the Med-Dyne website.
• Provide high-level administrative support to the President, including research and statistical reports.
• Train and supervise lower-level clerical staff.
• Prepare and participate in client presentations.
• Proficiency in Excel required for data-heavy spreadsheets.

Responsibilities

• Conduct research and prepare statistical reports.
• Handle information requests from the President.
• Prepare correspondence and schedule meetings.
• Receive visitors and arrange conference calls.
• Contact customers and assist production staff as needed.
• Train and supervise junior clerical staff and manage daily office activities.

Skills

Autonomy

Goal oriented

Relationship building

Excel

Tools

Excel

Job description

Louisville, KY, United States of America

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests from the President. The ideal applicant should have a working knowledge of web site design and the ability to update and maintain the Med-Dyne web site. Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, contacting customers, and scheduling meetings. Train and supervise lower-level clerical staff. Manage all daily office activities and resolve any situations with efficiency.

Desired Candidates will have the below listed qualities:

• 1. Ability to work unsupervised in a fast paced environment
• 2. Self motivated and goal orientated
• 3. Must be a strong relationship builder and possess a high sense of personal motivation.
• 4. Friendly, positive, upbeat and eager to implement own thoughts and ideas
• 5. Prepare and participate in client presentations (internal and external)
• 6. Proficient in Excel with experience in creating spreadsheets with numerous sets of data

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, contacting customers, assisting with production staff and scheduling meetings. May also train and supervise lower-level clerical staff.