Administrative Assistant

CASA DE LA FAMILIA; Los Angeles (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Casa de la Familia is seeking an in-person Administrative Assistant for our East LA office. You will support managers, manage daily office tasks, arrange travel, prepare reports, and maintain filing systems.

The ideal candidate communicates well, organizes work, and is proficient in MS Office, particularly Excel and PowerPoint. Requirements include bilingual English-Spanish abilities and coursework in psychology or sociology.

Qualifications

• Minimum experience as an administrative assistant
• Proficient in MS Office (Excel & PowerPoint)
• Excellent written and verbal communication skills
• Bilingual English-Spanish required
• Strong organizational and multitasking abilities
• Ability to plan meetings and take minutes

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Prepare reports and distribute correspondence
• Maintain filing systems and office policies
• Order office supplies and manage vendors
• Book travel arrangements and reconcile expenses
• Provide general support to visitors and staff
• Liaise with executives and senior admins to handle requests

Skills

Administrative experience

MS Office

Time management

Organization

Written & verbal communication

Bilingual English-Spanish

Education

Courses in psychology/sociology

Tools

Printers & fax machines

Job description

Casa de la Familia is looking for an in-person administrative assistant to join our team!

Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services.

We are looking for a responsible in person Administrative Assistant for our East LA office, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Requirements

• Bilingual (English-Spanish)
• Courses taken in psychology/sociology

Salary Range

$20-$22 per hour