Administrative Assistant

Casa de la Familia; United States; On-site; USD 51,577,000 - 57,308,000; Full time

Job summary

Casa de la Familia is seeking a responsible administrative assistant to join our team in person. The role focuses on supporting managers, handling daily office tasks, and coordinating scheduling, travel, and documentation.

The ideal candidate will have excellent written and spoken English, strong organization, and proficiency with MS Office. Bilingual English/Spanish is required, and prior experience in a similar role is preferred. The position supports our diverse service environment.

Qualifications

• Experience as an administrative assistant or office admin is required.
• Proficient with MS Office and office equipment.
• Excellent written and verbal communication skills in English and Spanish.
• Able to organize work and manage multiple tasks efficiently.

Responsibilities

• Answer and direct phone calls and organize appointments.
• Plan meetings, take detailed minutes and draft emails.
• Prepare reports and maintain filing systems.
• Order office supplies, manage travel arrangements and expense reports.
• Provide general support to visitors and coordinate with managers.

Skills

Administrative experience

Office management

Time management

Organization

Communication skills

Education

Courses taken in psychology/sociology

Tools

MS Office

MS Excel

MS PowerPoint

Job description

Casa de la Familia is looking for an administrative assistant to join our team Casa de la Familia specializes in the treatment of post traumatic anxiety and depressive disorders through the provision of crisis intervention and long term individual and family therapy We work closely with city county and state social service agencies police departments victim advocates family resource centers nonprofit agencies and community service programs The primary focus for the services we provide is the underserved and underrepresented minority populations taking care to provide culturally appropriate and relevant services.

Job description

We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our companys general administrative activities Administrative Assistant responsibilities include making travel and meeting arrangements preparing reports and maintaining appropriate filing systems The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry wed like to meet you Ultimately a successful Admin Assistant should ensure the efficient and smooth day to day operation of our office Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email correspondence memos letters faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment like printers and fax machines
• Proficiency in MS Office MS Excel and MS PowerPoint in particular
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi task

Requirements

• Bilingual English Spanish
• Courses taken in psychologysociology

Salary Range

18 20 per hour