Administrative Assistant

Soni; Los Angeles (CA); On-site; USD 33,000 - 40,000; Part time

Job summary

Soni is seeking an Administrative Assistant to support the Legal Talent team in a fast-paced environment. This temporary role focuses on candidate tracking, interview logistics, and day-to-day recruiting operations.

You will maintain records in the ATS, coordinate interviews, assist with events, reimbursements, invoices, and reporting while upholding confidentiality and professionalism.

Qualifications

• Experience using Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with applicant tracking systems and document management platforms.
• Strong verbal and written communication and the ability to maintain confidentiality.

Responsibilities

• Maintain candidate records and recruiting data in the ATS.
• Coordinate interview scheduling and candidate logistics.
• Organize recruiting files and assist with events and materials.
• Assist with expenses, invoices, reporting, data entry and project support.

Skills

MS Office proficiency

Communication skills

Confidentiality

Multitasking

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

iManage

Adobe Acrobat

Chrome River

Zoom

Job description

Soni is partnering with a global law firm seeking an Administrative Assistant to provide administrative and recruiting support to the Legal Talent team, assisting with candidate tracking, interview coordination, recruiting events, and day‑to‑day recruiting operations. This temporary role is responsible for maintaining recruiting records, supporting candidate experiences, coordinating logistics, and processing recruiting‑related administrative tasks. Success in this position requires strong organizational skills, attention to detail, confidentiality, and proficiency with common business and recruiting technologies.

Key Responsibilities

• Maintain candidate records and recruiting data within the applicant tracking system, ensuring information is accurate and up to date.
• Coordinate interview scheduling, candidate logistics, and provide a professional experience for candidates throughout the recruiting process.
• Organize recruiting files and support recruiting events, including invitations, attendee tracking, meeting logistics, and materials preparation.
• Assist with administrative functions such as expense reimbursements, invoice processing, reporting, data entry, and project support for the Legal Talent team.

Qualifications

• Experience using Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and related business software.
• Familiarity with applicant tracking systems and document management platforms; experience with tools such as iManage, Adobe Acrobat, Chrome River, and Zoom is preferred.
• Strong verbal and written communication skills with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated attention to detail, organizational skills, professionalism, discretion, and the ability to maintain confidentiality.

Compensation: $24 - $29/ Hour

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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