Legal Recruiting Assistant – Contract

Atlas Search; San Francisco (CA); Hybrid; USD 34,000 - 55,000; Full time

Job summary

Atlas Search in San Francisco is seeking a Legal Recruiting Assistant to provide administrative and coordination support across attorney recruiting, including summer associate and lateral hiring initiatives.

The role will work closely with the Attorney Recruiting team and assist with interview coordination, candidate communication, recruiting events, OCI, the annual Summer Associate Program, and day-to-day recruiting operations.

Qualifications

• Bachelor's degree required.
• At least 1 year of administrative, recruiting coordination, or related professional experience.
• Experience within a law firm or professional services environment is strongly preferred.
• Knowledge of attorney recruiting, lateral hiring, OCI, or Summer Associate Programs is a plus.

Responsibilities

• Monitor and maintain the Recruiting Department inbox, respond to inquiries, and route communications to the appropriate team members.
• Support applicant correspondence, candidate submissions, and recruiting documentation.
• Coordinate summer associate and lateral candidate interviews, including scheduling interviews and meetings, managing evaluation forms, coordinating follow-up interviews, and assisting candidates throughout the process.
• Compile interviewer feedback and evaluations for Recruiting Committee members and Practice Area Leaders.
• Maintain accurate candidate and applicant information within Workday, LawCruit, Smartsheet, and other recruiting platforms.
• Assist with On-Campus Interviewing (OCI), including registration, resume organization, interviewer outreach, and scheduling.
• Prepare offer correspondence and assist with new-hire processing.
• Coordinate candidate expenses and cost sharing, including maintaining records and processing reimbursement requests.
• Support the planning and execution of the firm's Summer Associate Program, including orientation, events, work assignments, evaluations, and mid- and end-of-summer reviews.
• Attend Summer Program events as needed.
• Assist with recruiting presentations, receptions, travel arrangements, meetings, conference rooms, catering, and other recruiting events.
• Maintain recruiting calendars, contacts, electronic files, records, and recruiting materials.
• Process departmental invoices, check requests, and related billing documentation.
• Maintain inventory of recruiting brochures, marketing materials, promotional items, and other supplies.
• Assist with the creation of Attorney Recruiting newsletters and other recruiting communications.
• Partner closely with the broader Recruiting team on lateral hiring, candidate follow-up, and other recruiting initiatives.
• Provide additional administrative and recruiting support as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Time management

MS Office proficiency

Candidate coordination

Education

Bachelor's degree

Tools

Workday

LawCruit

Smartsheet

Job description

Location: San Francisco or Silicon Valley, CA

Schedule: Hybrid, 3 days onsite per week, with additional onsite days as business needs require

Hours: Monday–Friday, 9:00 AM–6:00 PM, 40 hours per week

Employment Type: Contract

About the Role

We are seeking a Legal Recruiting Assistant to provide administrative and coordination support across attorney recruiting, including summer associate and lateral hiring initiatives.

This role will work closely with the Attorney Recruiting team and assist with interview coordination, candidate communication, recruiting events, OCI, the annual Summer Associate Program, and day-to-day recruiting operations.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines. Previous experience within a law firm, legal recruiting team, or professional services environment is preferred.

Key Responsibilities

• Monitor and maintain the Recruiting Department inbox, respond to inquiries, and route communications to the appropriate team members.
• Support applicant correspondence, candidate submissions, and recruiting documentation.
• Coordinate summer associate and lateral candidate interviews, including scheduling interviews and meetings, managing evaluation forms, coordinating follow-up interviews, and assisting candidates throughout the process.
• Compile interviewer feedback and evaluations for Recruiting Committee members and Practice Area Leaders.
• Maintain accurate candidate and applicant information within Workday, LawCruit, Smartsheet, and other recruiting platforms.
• Assist with On-Campus Interviewing (OCI), including registration, resume organization, interviewer outreach, and scheduling.
• Prepare offer correspondence and assist with new-hire processing.
• Coordinate candidate expenses and cost sharing, including maintaining records and processing reimbursement requests.
• Support the planning and execution of the firm's Summer Associate Program, including orientation, events, work assignments, evaluations, and mid- and end-of-summer reviews.
• Attend Summer Program events as needed.
• Assist with recruiting presentations, receptions, travel arrangements, meetings, conference rooms, catering, and other recruiting events.
• Maintain recruiting calendars, contacts, electronic files, records, and recruiting materials.
• Process departmental invoices, check requests, and related billing documentation.
• Maintain inventory of recruiting brochures, marketing materials, promotional items, and other supplies.
• Assist with the creation of Attorney Recruiting newsletters and other recruiting communications.
• Partner closely with the broader Recruiting team on lateral hiring, candidate follow-up, and other recruiting initiatives.
• Provide additional administrative and recruiting support as needed.

Qualifications

• Bachelor's degree required.
• At least 1 year of administrative, recruiting coordination, or related professional experience.
• Experience within a law firm or professional services environment is strongly preferred.
• Knowledge of or exposure to attorney recruiting, lateral hiring, OCI, or Summer Associate Programs is a plus.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to communicate professionally with candidates, attorneys, recruiting leadership, and other stakeholders.
• Proficiency with Microsoft Office and experience working with recruiting or applicant tracking systems.
• Experience with Workday and/or LawCruit preferred.
• Ability to accurately maintain candidate information, recruiting records, calendars, and databases.