Administrative Assistant

Stellher Human Services, Inc.; Bemidji, Northern (MN, KY); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Stellher Human Services, Inc. is seeking an Administrative Assistant in Bemidji, MN.

The role is part-time with the potential to grow into a full-time position and focuses on creating a welcoming environment for clients while keeping daily office operations running smoothly. The ideal candidate is organized, friendly, and detail-oriented, with strong customer service, proficiency in Microsoft Office, and the ability to manage multiple tasks independently.

Qualifications

• High school diploma or equivalent required.
• At least two years of administrative experience.
• Strong customer service and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office and general office software.

Responsibilities

• Greet clients and provide excellent customer service.
• Answer a multi-line phone system and schedule appointments.
• Process intake paperwork and client payments.
• Make appointment reminder calls.
• Perform data entry and maintain accurate client records.
• File, scan, fax, and prepare correspondence.
• Audit client forms and files for completeness and accuracy.
• Process outgoing mail.
• Help maintain a clean and organized office environment.
• Work collaboratively with coworkers to support the mission of the organization.
• Ensure compliance with HIPAA, mandated reporting requirements, and privacy laws.

Skills

Customer service

Interpersonal skills

Organizational skills

Microsoft Office

Data entry

Education

High school diploma or equivalent

Job description

Join our team at Stellher Human Services...

...in making a positive difference in the lives of children and families. Stellher is a progressive mental health agency that has a long history of providing excellent mental health services to our clients through home, school and community-based services.

Join Our Team as an Administrative Assistant

Are you organized, friendly, and passionate about helping others? We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis, with the potential to grow into a full-time role.

In this position, you will play an important part in creating a welcoming and supportive environment for clients while helping keep daily office operations running smoothly.

What You’ll Do

• Greet clients and provide excellent customer service
• Answer a multi-line phone system and schedule appointments
• Process intake paperwork and client payments
• Make appointment reminder calls
• Perform data entry and maintain accurate client records
• File, scan, fax, and prepare correspondence
• Audit client forms and files for completeness and accuracy
• Process outgoing mail
• Help maintain a clean and organized office environment
• Work collaboratively with coworkers to support the mission of the organization
• Ensure compliance with HIPAA, mandated reporting requirements, and privacy laws

What We’re Looking For

• High school diploma or equivalent required
• At least two years of administrative experience
• Strong customer service and interpersonal skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office and general office software
• Ability to work independently and manage multiple tasks
• Understanding of filing, recordkeeping, and office procedures

Physical Requirements

• Ability to sit for extended periods while working at a desk or computer
• Ability to lift up to 15 pounds occasionally
• Ability to move throughout the office as needed

Why Join Us?

• Opportunity to gain experience and grow within the organization
• Potential for additional hours or future full-time opportunities
• Meaningful work that supports clients and the community
• Friendly, team-oriented environment
• Chance to make a difference every day

If you enjoy staying organized, helping others, and being part of a collaborative team, we’d love to hear from you.