Administrative Assistant

Lexicon, Inc.; Little Rock (AR); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

HSA with Employer contributions

Vision Insurance

Life Insurance

Disability Income Benefits

Paid Holidays

Paid Vacation

401 (k)

Job summary

Lexicon, Inc. is seeking an Administrative Assistant responsible for performing administrative and clerical duties for the project management team. The role includes maintaining project stick files, verifying document logs, and compiling billing documents.

The ideal candidate has at least two years of experience and is proficient in Microsoft Word and Excel. The position offers various benefits such as health insurance and a 401(k).

Qualifications

• Minimum of two years' experience as an administrative assistant required.
• Ability to prioritize multiple tasks with accuracy.
• Effective communication skills with clients and customers.

Responsibilities

• Maintain project stick files with the latest issues of contract drawings.
• Log and issue work orders to the processing department.
• Generate material receiving lists for issuing to customers.

Skills

Microsoft Word

Microsoft Excel

Oral communication

Written communication

Prioritization

Tools

Fabtrol

Protocol

Job description

Company Overview

Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.

Position Summary

The Administrative Assistant is responsible for performing administrative and clerical duties for the project management team within the company.

Essential Duties and Responsibilities

• Maintain project stick files with the latest issues of contract drawings.
• Verify that drawing logs maintained by the document control department are current.
• Maintain a log for tracking subcontract work to vendors and other fabricators.
• Set up and maintain project folders.
• Generate material receiving lists for issuing to customers (from Fabtrol to Excel Spreadsheets).
• Compile preliminary billing documents when sequences are released for fabrication.
• Create transmittals for sending drawings to customers, subcontractors and vendors.
• Log and issue work orders to the processing department.
• Perform various administrative duties as needed.
• Work overtime as required and maintain regular, punctual attendance.

Qualifications

Minimum of two years’ experience as an administrative assistant is required. Must work under multiple project managers and prioritize multiple tasks with accuracy. Must effectively communicate with office, shop, clients, and customers as required. Must be proficient in Microsoft Word and Excel and possess excellent oral and written communication skills. Ability to prioritize and handle multiple tasks simultaneously is essential. Fabtrol and Protocol experience is a plus.

Physical Demands

Must be able to sit for extended periods of time and work directly on a computer in a high‑pressure environment. Must be able to lift up to 25 pounds occasionally. All of the physical demands listed are essential functions.

Benefits

• Health Insurance
• HSA with Employer contributions
• Vision Insurance
• Life Insurance
• Disability Income Benefits
• Paid Holidays
• Paid Vacation
• 401 (k)

Accessibility

If you need an accommodation as part of the employment process, please contact Human Resources at Email: [e-mail]

Drug Free Workplace

Drug Free Workplace

Equal Opportunity Employer

Equal Opportunity Employer, including disabled and veterans.