Estimating Assistant

Lexicon Inc; Little Rock (AR); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

HSA with Employer contributions

Vision Insurance

Group and Voluntary Life Insurance

Short Term/Long Term Disability

Critical Illness Plan

Employee Assistance Program

Paid Vacation

401(k) with Employer Match

ESOP

Job summary

Lexicon Inc. is seeking an Estimating Assistant to support the estimating team with administrative tasks, data entry, and document preparation. You will work across multiple managers and help prepare bids, reports, and communications for customers, subcontractors, and vendors.

The role requires strong MS Office skills, experience in fast-paced environments, and the ability to manage several tasks simultaneously. Tekla experience is a plus, and the position is on-site in Little Rock, Arkansas.

Qualifications

• Minimum of two years’ experience as an administrative assistant.
• Able to work with multiple managers and prioritize tasks.
• Proficient in Microsoft Teams, Word, Outlook and Excel.
• Tekla experience is a plus.
• Must be legally authorized to work in the United States.

Responsibilities

• Verify drawings are current and check Building Connected for the project you are assisting on.
• Generate reports from Tekla for subcontractors, typically for erectors.
• Create emails for customers, subcontractors, and vendors.
• Compose proposal letters and reports that support estimating.
• Perform various administrative duties including paying office bills and purchasing supplies.
• Assist estimator with bidding projects and data entry into PowerFab (category, sub-category, labor).
• Help estimator compare vendor quotes to ensure scope is correct and covered.
• Maintain Pre-Qualification Applications for customers as needed by sales team.
• Other duties as assigned by VP of Estimating.
• Overtime and punctuality are required.

Skills

Administration

Multitasking

Communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Tekla

PowerFab

Vendor coordination

Tools

Tekla

PowerFab

Job description

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Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.

Position Summary

The Estimating Assistant is responsible for performing administrative and clerical duties for the estimating team within the company.

Essential Duties and Responsibilities

• Verify that drawings are maintained by the estimating coordinator are current, check Building Connected for the specific project that you are assisting on.


• Generate reports from Tekla for subcontractors, typically for erectors.


• Create emails for sending to customers, subcontractors, and vendors.


• Compose proposal letters, reports etc. that support estimating.


• Perform various administrative duties as needed including but not limited to paying office bills, purchasingsupplies, etc.


• Assist estimator with bidding projects, data entry into PowerFab with category, sub-category & labor coding.


• Help estimator with comparing quotes from vendors to make sure scope is correct & covered.


• Maintaining Pre-Qualification Applications for all Customers as needed by sales team.


• Other duties as determined by VP of Estimating.


• The ability to work overtime and regular, punctual attendance is required.

Minimum Qualifications

A minimum of two years’ experience as an administrative assistant is required. Must be able to work with multiple managers.Must be able to prioritize and manage multiple asks with accuracy. Ability to effectively communicate with office, shop, subcontractors, and customers as required. Must be proficient in Microsoft Teams, Word, Outlook and Excel. Must have excellent oral and written communication skills. Should be able to prioritize tasks and handle multiple tasks simultaneously. Tekla experience is a plus.

You must be legally authorized to work in the United States for our company without the need for current or future visa sponsorship. Note: The company does not provide employment visa sponsorship.

Physical Demands

Must be able to sit for extended periods of time and work directly on a computer in a high-pressure environment. Must be able to lift to 25 pounds occasionally. All the physical demands listed are essential functions.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills, and abilities. I have reviewed, understand, and can perform the essential functions of this position with or without reasonable accommodation.

• Medical Insurance


• HSA with Employer contributions


• Vision Insurance


• Group and Voluntary Life Insurance


• Short Term/Long Term Disability


• Critical Illness Plan


• Employee Assistance Program


• Paid Vacation


• 401(k) with Employer Match


• ESOP

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources: [e-mail]

Drug Free Workplace
Equal Opportunity Employer, including disabled and veterans.

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