Administrative Assistant

Ultimate Staffing; Leominster (MA); On-site; USD 26,000 - 34,000; Full time

Job summary

Ultimate Staffing in Leominster, MA is seeking an Administrative Assistant to support daily operations. The ideal candidate is highly organized, detail oriented, and proficient with Microsoft Office, able to manage multiple tasks in a fast-paced environment.

On-site, Monday–Friday, 8:00 AM–5:00 PM, the role includes answering calls and emails, scheduling, preparing reports and presentations, maintaining filing systems, and assisting with data entry and special projects.

Qualifications

• High school diploma or equivalent.
• Experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and maintain reports, presentations, and other documents.
• Organize and maintain filing systems (electronic and physical).
• Assist with data entry, record keeping, and database management.
• Order office supplies and manage inventory.
• Support team members with administrative tasks and special projects as needed.

Skills

Attention to detail

Communication

Time management

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to join our team in Leominster, MA. The ideal candidate will provide comprehensive administrative support to ensure efficient day-to-day operations. This role requires strong communication skills, proficiency in office software, and the ability to manage multiple tasks in a fast-paced environment.

SCHEDULE: M-F 8:00AM-5:00PM

SALARY: $22/hourly

LOCATION: Leominster, MA (on-site)

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and maintain reports, presentations, and other documents.
• Organize and maintain filing systems (electronic and physical).
• Assist with data entry, record keeping, and database management.
• Order office supplies and manage inventory.
• Support team members with administrative tasks and special projects as needed.

Qualifications

• High school diploma or equivalent.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.

Desired Skills and Experience

Desired skills may include advanced calendar management, event coordination, and experience with project management tools. Familiarity with data analysis and spreadsheet modeling is also advantageous. We value a proactive mindset and a strong commitment to organizational efficiency.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.