Administrative Assistant

Inova Health System; Leesburg (VA); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Health coverage

Retirement match

Education assistance

Mental health support

Work-life balance

Job summary

Inova Loudoun Hospital in Leesburg, VA is seeking a dedicated Administrative Assistant to join the Labor and Delivery team on a part-time day shift (24 hours per week).

The Administrative Assistant supports department operations by performing secretarial tasks for multiple professionals and managers, and serves as back up receptionist. Inova offers comprehensive benefits and a supportive work environment.

Qualifications

• Education: High School or equivalent (GED).
• 2 years of relevant administrative office or healthcare experience.

Responsibilities

• Types letters, memoranda, reports, contracts, forms and other materials from drafts using Word.
• Prepares large mailing projects using merge functions and labels.
• Organizes and maintains department files with confidentiality.
• Sorts and distributes department mail; maintains office supplies.
• Schedules conference rooms and coordinates meetings.
• Performs clerical tasks including copies, faxes and travel arrangements.
• Serves as first point of contact for visitors and callers.
• Answers and screens telephone calls and takes messages.
• Distributes passes as required by policy.
• May perform other duties as assigned.

Education

High School or equivalent (GED)

Tools

Microsoft Word

Smart Square Scheduling

UKG Pro Payroll

Job description

Inova Loudoun Hospital is seeking a dedicatedAdministrative Assistantto join the Labor and Delivery team.This role will be part-time Day shift, 24-hours per week (4-5 hour shifts, 4-5 days a week). No weekends .

The Administrative Assistant supports department operations by performing secretarial tasks for multiple professionals and managers. Provides clerical support to facilitate smooth department operations and serves as back up receptionist.

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits

• Committed to Team Member Health:offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance:offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support:offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance:offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Administrative Assistant - Job Responsibilities

• Types letters, memoranda, reports, contracts, forms, documents and other materials from drafts or standard formats using basic features of Microsoft Word.
• Prepares large mailing projects using merge functions to create labels, collates materials and prepares envelopes for mailing.
• Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner while maintaining confidentiality.
• Sorts and distributes department mail. Maintains, monitors and orders office supplies, letterheads and envelopes.
• Schedules conference rooms and coordinates meeting arrangements.
• Performs a variety of clerical tasks including, but not limited to, making copies, sending and receiving faxes and contacting travel agents to make travel arrangements.
• Serves as the first point of contact for visitors and callers to the department or facility.
• Answers and screens telephone calls and takes accurate messages.
• Distributes passes as required by department or operating unit policy.
• May perform other duties as assigned.

Minimum Qualifications

• Education:High School or equivalent (GED)
• 2 years of relevant administrative office or healthcare experience

Preferred Qualifications

• Experience with Microsoft Suite, Smart Square/Scheduling, UKG Pro, Payroll

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.