Administrative Coordinator - Medical Telemetry Unit

Inova Health System; Fairfax (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Retirement benefits with 5% match

Education assistance up to $5,250/year

Student loan assistance up to $10,000

Mental health support

Paid time off & parental leave

Flexible schedules & remote/hybridOp

Job summary

Inova Health System is seeking an Administrative Coordinator for the Medical Telemetry Unit to support a busy hospital department. The role is full-time, days, 7:00 a.m. - 3:30 p.m., and involves scheduling, budgeting support, and document management.

The ideal candidate has a High School diploma or GED with 1 year of relevant office or healthcare experience and strong MS Office skills. Inova offers competitive benefits and opportunities for professional growth.

Qualifications

• Education: High School or equivalent (GED).
• 1 year of relevant office or healthcare experience.

Responsibilities

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
• Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
• Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
• May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
• May perform additional duties as assigned.

Skills

Multitasking

Organization

Verbal communication

Written communication

Team collaboration

Attention to detail

Education

High School diploma or GED

Associate degree or higher preferred

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Teams

Access

Job description

Administrative Coordinator - Medical Telemetry Unit

Job Description

Inova Fair Oaks Hospital is seeking a dedicatedAdministrative Coordinatorto join the Medical Telemetry team.This role will be full-time Day shift, 40-hours per week, 7:00 a.m. - 3:30 p.m .

The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health:offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance:offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support:offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance:offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Administrative Coordinator - Job Responsibilities

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
• Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
• Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
• May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
• May perform additional duties as assigned.

Minimum Qualifications:

• Education:High School or equivalent (GED)
• 1 year of relevant office or healthcare experience

Preferred Qualifications:

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams
• Experience with scheduling and timekeeping systems
• Previous experience in an administrative or coordinator role
• Associate degree or higher strongly preferred

Desired Skills

• Strong multitasking and organizational abilities
• Excellent verbal and written communication skills
• Collaborative team player with a positive, professional approach
• Strong attention to detail and accuracy
• Ability to work independently and follow through on tasks and responsibilities

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.