Administrative Manager

Inova Health System; Fairfax (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Tuition and Student Loan Assistance

Mental Health Support

Paid time off and parental leave

Job summary

Inova Health System in Fairfax is seeking a dedicated Administrative Manager to support clinical staff. This full-time role includes staffing solutions and assisting with personnel management.

The ideal candidate should have a minimum of 3 years' administrative office experience, preferably in healthcare, and possess strong knowledge of Excel. The compensation includes comprehensive benefits, making Inova a top employer in the region.

Qualifications

• 3 years of Administrative office experience.
• Experience in staffing/bed management/coordinating in healthcare.
• People management, including performance evaluations and coaching conversations.

Responsibilities

• Assist with personnel management and administrative matters.
• Facilitate employee satisfaction strategies.
• Serve as primary point of contact for department staff.
• Manage department purchasing card expenses.
• Provide administrative support to department leaders.
• Assist in the preparation of the annual budget.

Skills

Healthcare experience

Strong working knowledge of Excel

Administrative technology

Education

Associate's degree or 4 years additional relevant experience

Job description

Inova Health is looking for a dedicatedAdministrative Mgr to join the Staffing Solutions team. This role is working full time Monday to Friday supporting the clinical staff at our hospital sites who are providing around the clock care to our patients.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to Team Member Health: Offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.

Tuition and Student Loan Assistance: Offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support: Offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance: Offering paid time off, paid parental leave.

Administrative Mgr Job Responsibilities:

• Provides assistance with personnel management for staff to include time card maintenance, scheduling, staffing, PTO requests, compliance, and other administrative matters.
• Facilitates strategies to enhance employee satisfaction. Provides information regarding professional growth and development opportunities.
• Serves as primary point of contact for staff in the department. May instruct, train, and oversee the work of other employees with leader oversight.
• Revises or develops processes and procedures as needed to support efficient and effective department operations, implementing policies when appropriate.
• Manages and reconciles department purchasing card expenses and statements and ensure invoices are processed in a timely manner.
• Provides administrative support for the leader to include preparing correspondence, meeting agendas and materials, developing and preparing reports, presentations, gathering information, and analyzing data.
• Processes requisitions, maintains records, orders supplies, prepares and processes travel arrangements and reimbursements.
• Assists in the preparation of annual budget; monitors expenses, reconciles budget to actual, researches and tracks variances.
• Education: Associate's degree OR 4 years additional relevant experience
• Experience: 3 years of Administrative office experience
  • Healthcare experience (staffing/bed management/coordinating)
  • Strong working knowledge of excel and administrative technology

Preferred Qualifications:

People management (performance evaluations/coaching conversations)

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health System is an Equal Opportunity employer. All qualified applicants will receiveconsideration for employment without regard to age, color, disability, gender identity orexpression, marital status, national or ethnic origin, political affiliation, pregnancy (includingchildbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation,veteran status, genetic information, or any other characteristics protected by law.

Job Info

• Job Identification 685251
• Job Category Administrative Services
• Locations Inova 8095 - Fairfax East (On-site)