Administrative Assistant

Blue Coral Staffing Corp.; Las Vegas (NV); On-site; USD 65,000 - 75,000; Full time

Job summary

Blue Coral Staffing Corp. in Las Vegas, NV, is seeking an Operations Administrator / Administrative Assistant to join our on-site team.

The role supports legal, financial, and other matters through filings, conflict checks, and data management, leveraging AI-assisted tools to streamline workflows. The position requires strong Microsoft Office skills, meticulous attention to detail, and the ability to handle deadlines in a fast-paced environment.

Qualifications

• Associate degree or higher preferred.
• 4 years of relevant administrative experience ideal.
• High proficiency with MS Office (Word, Outlook, Excel) required.
• Strong attention to detail with proofreading and data management skills.

Responsibilities

• Handle legal form filings and research to ensure accuracy.
• Assist operations teams with document preparation, proofreading, and filing.
• Conduct firm-wide conflicts checks.
• Maintain organized files and manage document workflows.
• Track deadlines and filing schedules.
• Generate templates in Word and Excel.
• Utilize AI-assisted tools to enhance workflow efficiency.
• Provide administrative support to Operations teams and beyond.
• Assist with special projects as needed.

Skills

Attention to detail

Data management

Office administration

Research

Education

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI-assisted tools

Job description

Operations Administrator / Administrative Assistant

• Location: Las Vegas, Nevada area (local candidates only please)
• Schedule: On-site/Full-time Monday through Friday from 8:30am to 5:30pm PST with ability to work extended hours if business calls for it
• Compensation: Non-exempt / Hourly position equaling ~$65,000 to $75,000 plus overtime potential, plus discretionary bonus eligibility and comprehensive benefits
• Prior to hire: background check

Summary

Well-established, growing company seeks a detail-oriented Operations Administrator / Administrative Assistant to join our team in the Las Vegas, NV area. New role based on growth. This full-time position plays a critical role in supporting internal operations professionals who focus on legal, financial, other matters by handling legal form filings, Firm-wide conflict checks, data management/entry, research, etc.. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook) and a working knowledge of AI-assisted tools. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.

Responsibilities

• Legal form filings and proper research to gain knowledge of and understanding how vital accuracy is to the tasks at hand
• Assist operations teams (e.g. legal, financial, other) in preparing, proofreading, and filing documents / applications / etc.
• Conduct, review Firm-wide conflicts checks against related parties
• Maintain organized files and manage document workflows
• Track, calendar deadlines and filing schedules
• Generate, populate templates in Microsoft Word and Excel
• Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency
• Provide administrative support to Operations teams and beyond
• Assist with special projects as needed

Qualifications

• Associates degree or higher preferred
• 4 years’ relevant administrative-focused experience ideal – experience in a professional services environment (law firm, management advisory / consulting firm, similar a plus) – or a corporate setting
• High-level proficiency with Microsoft Office (Word, Outlook, and Excel) required
• Process mindset (ability to improve processes and execute of task)
• Strong attention to detail with a proven behavior of accuracy, proofreading / editing skills, organization skills, planning and data management/entry are key
• Availability for full-time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed