Administrative Assistant

Jobtailor; Lake Park (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

Jobtailor in Florida seeks an administrative assistant to support multiple departments, manage calls, and handle RMAs. The role includes data entry, scheduling, and general office duties in a dynamic environment.

The ideal candidate has at least one year of experience, strong communication skills, and proficiency in Excel and Word, with comfort in a lighting/electrical context. On-site work in Lake Park, FL preferred.

Qualifications

• High school diploma or GED required.
• Minimum one year of experience.
• Valid driver's license.
• Ability to multitask while staying organized.
• Strong verbal and written communication skills.
• Positive customer service skills.
• Proficient in Excel and Word.
• Experience in lighting and electrical is a plus.

Responsibilities

• Work with the project management, estimating, service, and sales departments
• Manage inbound and outbound calls
• Manage return merchandise authorization forms
• Maintain office supplies
• Provide department managers with administrative support by entering information into databases
• Assist the estimating department with preparation of bid packages
• Maintain scheduling and event calendars
• Perform general administrative duties including copying, faxing, filing, organizing, mailing, and document development
• Perform other administrative duties as assigned

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Customer service

Excel proficiency

Word proficiency

Lighting industry knowledge

Education

High School Diploma

General Education Degree

Valid Driver's License

Tools

Excel

Word

Job description

• Work with the project management, estimating, service, and sales departments


• Manage inbound and outbound calls


• Manage return merchandise authorization forms


• Maintain office supplies


• Provide department managers with administrative support by entering information into databases


• Assist the estimating department with preparation of bid packages


• Maintain scheduling and event calendars


• Perform general administrative duties including copying, faxing, filing, organizing, mailing, and document development


• Perform other administrative duties as assigned

Requirements

• High School Diploma or General Education Degree


• One year experience


• Valid driver’s license


• Must be able to pass a drug and background screen


• Ability to multitask while staying organized


• Strong verbal and written communication skills


• Positive customer service skills


• Comfortable working in Excel and Word


• Experience in lighting and electrical is a plus

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Excel and Word, effective communication skills, and the ability to manage multiple tasks while maintaining organization. Experience in the lighting and electrical industry is advantageous.

Highest-signal resume keywords

• Administrative Support


• Excel Proficiency


• Word Proficiency


• Customer Service Skills


• Multitasking Ability

ATS Optimization Keywords

Soft Skills

• Strong Verbal Communication


• Strong Written Communication


• Organizational Skills


• Positive Attitude

Certifications & Qualifications

• High School Diploma


• General Education Degree


• Valid Driver's License

Industry Keywords

• Lighting


• Electrical


• Return Merchandise Authorization


• Bid Packages


• Administrative Duties