Administrative Assistant

Ipro Networks Pte. Ltd.; Lake Forest (CA); On-site; USD 41,000 - 58,000; Full time

Job summary

IntelliPro is seeking an Office Administrator for a 6 months+ assignment in Foothill Ranch, CA. You will manage day-to-day office administration, front desk, mail and shipping, and general office services.

Applicants should have a Bachelor's degree, 3–5 years of admin experience, strong MS Office skills, and the ability to multitask. IntelliPro emphasizes diversity and offers a comprehensive benefits package.

Qualifications

• Bachelor's degree.
• 3-5 years of administrative/office administration experience.
• Strong customer service, communication, organization, and attention to detail.
• Strong Microsoft Office skills - Word, Excel, PowerPoint.
• Tech-savvy with conference room/AV equipment.
• Able to lift up to 50 lbs.
• Professional, adaptable, resourceful, and team-oriented.

Responsibilities

• Manage day-to-day office administration, front desk/reception, employee support, and office services.
• Handle mail, shipping & receiving (USPS, FedEx, UPS, DHL, accountable mail, rush deliveries).
• Support and troubleshoot office printers/copiers, supplies, maintenance, and escalation to technical teams.
• Provide conference room/AV support, including WebEx, Skype, teleconferencing, and VTC setup.
• Manage office, kitchen, coffee, water, and conference supplies, including inventory/par levels and storage areas.
• Coordinate meetings, events, catering, agendas, presentations, and business correspondence using Microsoft Office.
• Assist with employee desk moves, phone lists, desk assignments, personnel moves, logistics, and special projects.
• Coordinate with vendors and internal departments to resolve day-to-day administrative and office-service issues.
• Participate in the Emergency Fire Warden/Safety program.
• Must be comfortable at the front desk/reception and handle multiple priorities independently.

Skills

Customer service

Communication

Organization

Attention to detail

Multitasking

Team-oriented

Tech-savvy

Education

Bachelor's degree

Tools

Microsoft Office

Conference room/AV equipment

Job description

JD Summary - Office Administrator

Role: Office Administrator
Duration: 6 months+ possible extension
Location: Foothill Ranch, CA 92610
Pay: $36/hr W2

Key Responsibilities:

• Manage day-to-day office administration, front desk/reception, employee support, and office services.
• Handle mail, shipping & receiving, including USPS, FedEx, UPS, DHL, accountable mail, and rush deliveries.
• Support and troubleshoot office printers/copiers, supplies, maintenance, and escalation to technical teams.
• Provide conference room/AV support, including WebEx, Skype, teleconference, and VTC setup.
• Manage office, kitchen, coffee, water, and conference supplies, including inventory/par levels and storage areas.
• Coordinate meetings, events, catering, agendas, presentations, and business correspondence using Microsoft Office.
• Assist with employee desk moves, phone lists, desk assignments, personnel moves, logistics, and special projects.
• Coordinate with vendors and internal departments to resolve day-to-day administrative and office-service issues.
• Participate in the Emergency Fire Warden/Safety program.
• Must be comfortable working from the front desk/reception area and handling multiple priorities independently.

Must-Have Qualifications:

• Bachelor's degree.
• 3-5 years of administrative/office administration experience.
• Strong customer service, communication, organization, and attention to detail.
• Strong Microsoft Office skills - Word, Excel, PowerPoint.
• Tech-savvy with conference room/AV equipment.
• Ability to multitask and manage competing priorities.
• Professional, adaptable, resourceful, and team-oriented.
• Able to lift up to 50 lbs.

About Us:

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.