Executive Assistant

Ipro Networks Pte. Ltd.; Clearwater (FL); Hybrid; USD 93,676,800 - 108,885,504; Part time

Job summary

Ipro Networks Pte. Ltd. seeks an experienced Executive Administrative Assistant to provide high-level support to two senior executives in a fast-paced corporate environment in Clearwater, FL.

The role is hybrid, contract-based (6+ months) with a pay rate of $33–$38/hour (W2). Candidates should have 5+ years of EA experience, strong MS Office skills, superb organization, discretion, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• 5+ years of executive assistant experience supporting C-level and senior leaders.
• Experience supporting multiple executives simultaneously in a fast-paced environment.
• Advanced proficiency with MS Office 365 (Outlook, Teams, PowerPoint, Excel).
• Excellent organizational, time management and multitasking abilities.
• Strong written and verbal communication and ability to handle confidential information.
• Experience in beauty/retail or consumer products is a plus.

Responsibilities

• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and travel itineraries.
• Serve as the primary point of contact for internal and external stakeholders, handling executive communications with professionalism and discretion.
• Prepare, proofread, and manage executive correspondence, presentations, reports, and meeting materials.
• Process and reconcile executive expense reports while assisting with departmental budget tracking.
• Organize leadership meetings, prepare agendas, capture meeting minutes, and follow up on action items to ensure timely completion.
• Support special projects, research initiatives, team events, and other administrative activities as assigned.

Skills

5+ yrs EA

Multi-exec support

Time management

Discretion

Communication skills

Industry experience

Tools

Microsoft Office 365

Job description

Executive Administrative Assistant (Hybrid) – Clearwater, FL

Location: Clearwater, FL (Hybrid)
Job Type: Contract (6+ Months, Possible Extension)
Pay Rate: $33–$38/hour (W2)

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to two senior executives in a fast-paced corporate environment. This role is ideal for a proactive, highly organized professional with exceptional communication skills and the ability to manage multiple priorities while maintaining the highest level of confidentiality.

Key Responsibilities

• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and travel itineraries.
• Serve as the primary point of contact for internal and external stakeholders, handling executive communications with professionalism and discretion.
• Prepare, proofread, and manage executive correspondence, presentations, reports, and meeting materials.
• Process and reconcile executive expense reports while assisting with departmental budget tracking.
• Organize leadership meetings, prepare agendas, capture meeting minutes, and follow up on action items to ensure timely completion.
• Support special projects, research initiatives, team events, and other administrative activities as assigned.

Required Qualifications

• 5+ years of Executive Assistant experience supporting C-level executives, Senior Vice Presidents, Executive Vice Presidents, or other senior leadership.
• Experience supporting multiple executives simultaneously in a fast-paced environment.
• Advanced proficiency with Microsoft Office 365, including Outlook, Teams, PowerPoint, and Excel.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with the ability to interact confidently with senior leadership and cross-functional teams.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Experience in the beauty, retail, consumer products, or similar corporate industries is a plus.

If you're a detail-oriented Executive Assistant who thrives in a dynamic environment and enjoys supporting senior leadership, we'd love to hear from you. Apply today!

We are an Equal Opportunity Employer. IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.