Dynamic Office & Front Desk Coordinator

Ipro Networks Pte. Ltd.; Lake Forest (CA); On-site; USD 41,000 - 58,000; Full time

Job summary

IntelliPro is seeking an Office Administrator for a 6 months+ assignment in Foothill Ranch, CA. You will manage day-to-day office administration, front desk, mail and shipping, and general office services.

Applicants should have a Bachelor's degree, 3–5 years of admin experience, strong MS Office skills, and the ability to multitask. IntelliPro emphasizes diversity and offers a comprehensive benefits package.

Qualifications

• Bachelor's degree.
• 3-5 years of administrative/office administration experience.
• Strong customer service, communication, organization, and attention to detail.
• Strong Microsoft Office skills - Word, Excel, PowerPoint.
• Tech-savvy with conference room/AV equipment.
• Able to lift up to 50 lbs.
• Professional, adaptable, resourceful, and team-oriented.

Responsibilities

• Manage day-to-day office administration, front desk/reception, employee support, and office services.
• Handle mail, shipping & receiving (USPS, FedEx, UPS, DHL, accountable mail, rush deliveries).
• Support and troubleshoot office printers/copiers, supplies, maintenance, and escalation to technical teams.
• Provide conference room/AV support, including WebEx, Skype, teleconferencing, and VTC setup.
• Manage office, kitchen, coffee, water, and conference supplies, including inventory/par levels and storage areas.
• Coordinate meetings, events, catering, agendas, presentations, and business correspondence using Microsoft Office.
• Assist with employee desk moves, phone lists, desk assignments, personnel moves, logistics, and special projects.
• Coordinate with vendors and internal departments to resolve day-to-day administrative and office-service issues.
• Participate in the Emergency Fire Warden/Safety program.
• Must be comfortable at the front desk/reception and handle multiple priorities independently.

Skills

Customer service

Communication

Organization

Attention to detail

Multitasking

Team-oriented

Tech-savvy

Education

Bachelor's degree

Tools

Microsoft Office

Conference room/AV equipment

Job description

IntelliPro is seeking an Office Administrator for a 6 months+ assignment in Foothill Ranch, CA. You will manage day-to-day office administration, front desk, mail and shipping, and general office services.

Applicants should have a Bachelor's degree, 3–5 years of admin experience, strong MS Office skills, and the ability to multitask. IntelliPro emphasizes diversity and offers a comprehensive benefits package.