Administrative Assistant

jbhunt; Laguna (CA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical benefit

Dental benefit

Vision benefit

401(k) retirement plan

Life insurance

Short-term and long-term disability

Paid time off

Maternity and parental leave

Paid holidays

Job summary

J.B. Hunt Transport, Inc. in Commerce, CA is seeking an Administrative Assistant to provide administrative support and coordinate departmental activities under close supervision.

Responsibilities include liaising with staff and departments, assisting management with reporting, preparing documents, handling communications, and onboarding new hires. The role requires strong MS Office skills, good typing, and attention to detail.

Qualifications

• High School Diploma or GED or equivalent.
• Up to 1 year of professional experience.
• Experience in an administrative role preferred.
• Proficient with Microsoft Office and data entry.
• Strong communication and typing skills.
• Ability to manage schedules and prioritize tasks.

Responsibilities

• Act as liaison with employees at all levels and other departments and customers.
• Assist management with reporting, filing, researching, and project support.
• Complete administrative projects using Payroll and Workday.
• Develop reports, memos, letters, and edit correspondence.
• Handle incoming communications and screen calls, emails, and visitors.
• Maintain computer files and logs for presentations, memos, letters, and reports.
• Respond to inquiries about policies and procedures.
• Maintain event/delivery schedules.
• Prepare for new hires by ordering assets, security setup, and training schedules.

Skills

Typing speed

Communication skills

Microsoft Office

Data entry

Schedule coordination

Detail oriented

Fast-paced environment

Workday

Education

High School Diploma or GED

Tools

Workday

Payroll software

Job description

Job Title: Administrative Assistant

Department: Administration, Facilities & Secretarial

Country: United States of America

State/Province: California

City: Commerce

Full/Part Time: Full time

Job Summary

Under close supervision, this position provides administrative support and coordinates activities for a department or group of professionals.

Job Description

Key Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday)
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary
• Maintain computer files and logs for presentation materials, memos, letters, and reports
• Respond to or follow up on inquiries regarding the customer's policies and procedures
• Maintain schedule of events and/or deliveries
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications

Minimum Qualifications

• High School Diploma or GED Equivalent with up to 1 year of professional experience

Preferred Qualifications

• Experience in an administrative role
• Ability to type quickly and accurately
• Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated

The expected starting pay for this role is between $18.70 - $23.35 per hour.

This position is not eligible for employment-based sponsorship.

Compensation

Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company's bonus and incentive plans, as applicable and in effect from time to time.

Benefits

• medical benefit
• dental benefit
• vision benefit
• 401(k) retirement plan
• life insurance
• short-term and long-term disability coverage
• paid time off commensurate with tenure (includes vacation and sick time)
• six weeks of paid maternity leave along with two weeks of paid parental leave
• six paid holidays annually

Education

• GED (Required)
• High School (Required)

Work Experience

• Business Administration
• Clerical/Administrative
• Communications

Job Opening ID: 00649025 Administrative Assistant (Open)

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Both J.B. Hunt Transport, Inc. and Hunt Mexicana S.A. de C.V. are equal employment opportunity employers without regard to any characteristic protected under applicable law, including veterans and disability.