Administrative Assistant

J.B. Hunt Transport, Inc.; Laguna (CA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical benefit

Dental benefit

Vision benefit

401(k) retirement plan

Life insurance

Disability coverage

Paid time off

Job summary

J.B. Hunt Transport, Inc. is seeking an Administrative Assistant in Commerce, CA to provide administrative support across the Administration, Facilities & Secretarial departments.

The role involves coordinating activities, handling communications, and maintaining records under supervision. The position is full-time on-site, with duties spanning reporting, scheduling, onboarding preparation, and document preparation.

Qualifications

• High School Diploma or GED required or equivalent.
• Up to 1 year of professional experience.
• Experience in an administrative role preferred.
• Must be able to type quickly and accurately and use Microsoft Office.
• Strong communication and data entry skills.

Responsibilities

• Act as liaison with employees at all levels and with other departments and customers.
• Assist management with duties including reporting, filing, researching and project support.
• Complete administrative projects using software including Payroll and Workday.
• Prepare reports, memos, letters and edit correspondence.
• Handle incoming calls, messages, emails and visitor inquiries.
• Maintain computer files and logs for presentations and reports.
• Respond to inquiries about company policies and procedures.
• Maintain scheduling of events and deliveries.
• Prepare for new hires by arranging assets, security setup and training schedules.

Skills

Typing quickly and accurately

Communication skills

MS Office / Microsoft programs

Data entry experience

Detail oriented

Schedule coordination

Fast-paced environment

Self-motivated

Education

High School Diploma or GED

Tools

Workday

Payroll software

Job description

Job Title: Administrative Assistant

Department: Administration, Facilities & Secretarial

Country: United States of America

State/Province: California

City: Commerce

Full/Part Time: Full time

Job Summary

Under close supervision, this position provides administrative support and coordinates activities for a department or group of professionals.

Key Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday)
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary
• Maintain computer files and logs for presentation materials, memos, letters, and reports
• Respond to or follow up on inquiries regarding the customer's policies and procedures
• Maintain schedule of events and/or deliveries
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Minimum Qualifications

• High School Diploma or GED Equivalent with up to 1 year of professional experience

Preferred Qualifications

• Experience in an administrative role
• Ability to type quickly and accurately
• Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated

Compensation

The expected starting pay for this role is between $18.70 - $23.35 per hour. This position is not eligible for employment-based sponsorship. Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate. This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company's bonus and incentive plans, as applicable and in effect from time to time.

Benefits

• Medical benefit
• Dental benefit
• Vision benefit
• 401(k) retirement plan
• Life insurance
• Short-term and long-term disability coverage
• Paid time off commensurate with tenure (includes vacation and sick time)
• Six weeks of paid maternity leave along with two weeks of paid parental leave
• Six paid holidays annually

Education

• GED (Required)
• High School (Required)

Work Experience

• Business Administration
• Clerical/Administrative
• Communications

Job Opening ID

00649025 Administrative Assistant (Open)

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Both J.B. Hunt Transport, Inc. and Hunt Mexicana S.A. de C.V. are equal employment opportunity employers without regard to any characteristic protected under applicable law, including veterans and disability. Better benefits, clear career paths and a people-first culture, because we are Driven for You. Headquartered in Northwest Arkansas, J.B. Hunt is a dominant force in transportation and logistics, offering exciting career opportunities both at corporate and at field locations across the country. There are a variety of job types that support our business, so no matter your passion, J.B. Hunt is the place to jumpstart your career. Why J.B. Hunt? We are a leading transportation and logistics company for one simple reason - our people. The career possibilities and benefits of working at J.B. Hunt Transport. Inc. or Hunt Mexicana S.A. de C.V. are endless. From competitive salary and benefits packages, to defined career paths and growth opportunities, we take care of our people and take great pride in our efforts to build and sustain an inclusive workplace for all employees. What are we looking for? We welcomes high-energy, forward-thinking people of all backgrounds and experience levels to join our teams. We offer full-time, entry level, professional and management opportunities across all departments. Whether you are fresh out of school or bring years of industry experience, a role with us could take your career to the next level. J.B. Hunt is proud to serve individuals of all abilities.