Administrative Assistant

Real Estate Transition Solutions

Kirkland (WA)

On-site

USD 57,000 - 67,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k) plan

Job summary

A leading real estate firm in Kirkland, WA, seeks a detail-oriented Administrative & Investor Relations Associate. This full-time, in-person role involves supporting operations and investor relations, managing schedules, and assisting with client interactions. Ideal candidates will have 2–4 years of professional experience, strong communication skills, and proficiency in Microsoft Office. Benefits include medical and vision insurance, as well as a 401(k).

Qualifications

2–4 years of work experience in a professional office environment, preferably in real estate or finance.
Ability to multi-task and prioritize competing demands.
Professional demeanor and ability to handle sensitive information.

Responsibilities

Provide administrative support to the Chief of Staff and leadership.
Manage scheduling and logistics for meetings.
Support the Investor Relations team during peak periods.

Skills

Attention to detail

Multi-tasking

Communication skills

Problem-solving

Proficiency in Microsoft Office 365

Education

Associate or bachelor's degree

Tools

Salesforce

Adobe Acrobat

Job description

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Real Estate Transition Solutions provided pay range

This range is provided by Real Estate Transition Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$57,000.00/yr - $67,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Real Estate Transition Solutions

Job Description: Administrative & Investor Relations Associate

Overview

We are seeking a detail-oriented and proactive Administrative & Investor Relations Associate to take ownership of key functions that support both the Operations and Investor Relations teams in our Kirkland office. This multi-faceted role reports directly to the Chief of Staff and combines administrative leadership, project ownership, and client paperwork processing.

The position is ideal for someone who thrives in a professional office environment, enjoys balancing multiple priorities, and has a client service mindset. You will assist in managing day-to-day operations, reception, key projects and support the investor relations department with administrative needs.

Responsibilities

Administrative & Operations Support

Provide administrative support to the Chief of Staff and company leadership.
Manage scheduling, calendars, and logistics for internal and external meetings, including executive, management, and client-facing events.
Own the planning and execution of staff events, recognition activities, and office programs (anniversaries, birthdays, holiday gifts, etc.), ensuring they strengthen company culture and engagement.
Oversee and manage travel, office lunches, client/referral gifts, and vendor relationships.
Lead onboarding logistics for new employees and maintain office systems, supplies, and equipment.
Professionally greet visitors and ensure a welcoming front office experience.
Take ownership of special projects within Operations, driving timelines, deliverables, and successful outcomes.

Investor Relations Support

Provide overflow and dedicated support to the Investor Relations team during peak activity periods.
Create, manage, and maintain client files, both physical and digital for easy access and compliance purposes.
Assemble and update welcome packets, investor materials, and other standardized client documents.
Assist Investor Relations Specialists with administrative follow-up tasks to support overall client experience.
Partner with Investor Relations Specialist as needed to compile, review, and submit client investment paperwork through the firm’s online platforms.

Qualifications & Skills

2–4 years of work experience in a professional office environment; experience in real estate, finance, or client services preferred.
Strong attention to detail and accuracy in handling client and operational information.
Ability to multi-task, prioritize competing demands, and meet deadlines.
Collaborative problem-solver with the ability to work both independently and as part of a team.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Microsoft Office 365 (Excel, Word, PowerPoint), Adobe Acrobat, and CRM software (Salesforce preferred).
Professional demeanor, discretion, and ability to handle sensitive/confidential information.
Associate or bachelor’s degree preferred; equivalent experience accepted.
Upon accepted offer, candidates are required to pass a FINRA background check.
Full-time, in-person position (Office Hours: 8:30am – 5:00pm).

Seniority level