Administrative Assistant 2

TALENT Software Services

Austin (TX)

On-site

USD 38,572 - 42,705

Full time

14 days+

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Job summary

A leading company is seeking an experienced Administrative Assistant to manage calendars and support team operations. The role involves coordinating travel, preparing reports, and fostering a collaborative work environment. Ideal candidates should have strong customer service and communication skills, along with a bachelor's degree being advantageous.

Qualifications

2-4 years of overall experience in the field.
Minimum 2+ years experience in customer service.
Effective written and verbal communication skills required.

Responsibilities

Manage complex calendars and coordinate travel arrangements.
Prepare and process expense reports.
Support team logistics for events and procure goods.

Skills

Customer Service

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Problem Solving

Time Management

Collaboration

Integrity

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Visio

Microsoft Teams

Microsoft PowerPoint

Job description

TALENT Software Services provided pay range

This range is provided by TALENT Software Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $31.00/hr

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work in Redmond, WA.

Primary Responsibilities/Accountabilities:

Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
Manage/coordinate domestic and international travel
Prepare and process expense reports
Business Support
Ensure compliance of administrative operational policies and procedures
Process expense report approvals for team members
Team Support
General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)
Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
Maintain a friendly and inviting work environment for the team
Assist in Space Management for the Team
Assist with PowerPoint Presentations as necessary

Qualifications:

Years of Experience Required: 2-4+ overall years of experience in the field.
Degrees or certifications required: Bachelor's degree is nice to have
Minimum 2+years experience with customer service skills
Minimum 2+years experience with verbal and written communication skills, particularly for writing emails. (very important!!)
Minimum 2+years experience with organizational skills
Minimum 2-4 years of experience in an office environment, scheduling, and in a fast-paced environment required
Balanced skill profile including strong attention to detail, problem solving and decision making under high pressure, organization and time management, and communication skills
Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization
Ability to accommodate varying work styles and perspectives of diverse individuals and groups
Ability to work effectively under pressure, calmly and confidently with a "can-do” attitude
Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations
Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
Demonstrated proficiency in Outlook, Word, Excel, Visio, Teams and PowerPoint
Effective written and verbal communications skills required

Seniority level