Administrative Assistant

Addison Group; Kennesaw (GA); On-site; USD 36,000 - 39,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

The Addison Group is seeking a Contract Administrative Assistant for the Kennesaw, GA area to support the local homebuilding division. This temporary contract role focuses on reviewing residential home sales contracts, validating documents, and coordinating internal approvals to keep the sales process moving.

Candidates should have at least 2 years of office experience, be proficient with DocuSign and Microsoft Teams, and be able to learn multiple systems quickly.

Qualifications

• At least 2 years of office administration or administrative support experience.
• DocuSign and Microsoft Teams experience required.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Real estate law firm experience is ideal.
• Residential real estate/homebuilding or settlement processing experience is a plus.
• Strong attention to detail and ability to follow established processes.
• Excellent written and verbal communication skills.
• Ability to learn new software and work independently.

Responsibilities

• Receive and review residential home sales contracts via DocuSign.
• Verify information against compliance checklists for accuracy.
• Identify missing data and obtain corrections.
• Request and track internal approvals via Microsoft Teams.
• Enter contract details and sales data into internal systems.
• Monitor paperwork as homes move through construction.
• Collaborate with admin and cost teams to resolve discrepancies.
• Support settlement documentation and scheduling.
• Provide general admin support to construction/homebuilding teams.
• Participate in weekly backlog meetings.

Skills

Detail-oriented

Organizational skills

Communication

Education

High School Diploma or GED

Tools

DocuSign

Microsoft Teams

Microsoft Excel

Microsoft Outlook

Job description

Job Title: Contract Administrative Assistant

Assignment Type: Temporary Contract

Pay: $26–$28/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, with a one-hour lunch. Fully onsite.

Benefits: This position is eligible for medical, dental, vision, and 401(k) during the contract assignment.

About The Company:

Our client is an established residential homebuilding organization focused on building and selling new homes. Their local division works collaboratively across sales, construction, and administrative teams to ensure a smooth process from initial home sales through settlement.

Job Description:

Our client is seeking a detail-oriented and organized Contract Administrative Assistant to support its local homebuilding division in Kennesaw, GA. This individual will play an important role in reviewing residential home sales contracts, verifying documentation, coordinating internal approvals, and ensuring paperwork is accurate and complete throughout the sales process.

The ideal candidate has at least 2 years of administrative or office experience, is comfortable working with multiple computer systems, and has previous experience using DocuSign and Microsoft Teams. Candidates with experience reviewing contracts, working for a real estate law firm, or supporting real estate sales and settlement processes are strongly preferred.

This is a great opportunity for someone who enjoys administrative work, working with documentation, and being part of a collaborative team. Hands-on training will be provided, with approximately one month to become fully comfortable with the processes and internal systems.

Key Responsibilities:

• Receive and review residential home sales contracts through DocuSign.
• Review contracts against established compliance checklists to ensure all required information and documentation are accurate and complete.
• Identify missing or incomplete information and follow up with the appropriate parties to obtain corrections.
• Request and track internal approvals through Microsoft Teams.
• Accurately enter home options, contract details, and sales information into internal systems.
• Monitor sales activity and track outstanding paperwork as homes move through the new construction process.
• Collaborate with administrative and cost teams to resolve contract-related questions and discrepancies.
• Participate in weekly backlog meetings to review pending sales and outstanding documentation.
• Assist with settlement documentation, scheduling, and coordination as needed.
• Provide general administrative support to the construction and homebuilding teams.

Qualifications:

• At least 2 years of office administration or administrative support experience.
• Previous experience using DocuSign and Microsoft Teams is required.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience reviewing contracts, legal documents, or other detailed paperwork is strongly preferred.
• Real estate law firm experience is ideal.
• Residential real estate, homebuilding, sales administration, or settlement processing experience is a plus.
• Strong attention to detail and ability to follow established processes and procedures.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and follow-through abilities.
• Ability to navigate multiple systems and quickly learn new software.
• Comfortable working independently while collaborating with a team.
• High School Diploma or GED required.
• This is a fully onsite position in Kennesaw, GA.
• The position will report to the local Office Manager.
• Training will be provided by the existing administrative team, with approximately one month to become fully up to speed.
• The interview process consists of one onsite visit with three separate conversations: the Office Manager, another team member, and an administrative peer.
• The team can accommodate a quick start, approximately 48–72 hours following offer acceptance.
• Onsite parking is provided.
• Business casual dress code.
• Opportunity to gain experience within the residential real estate and homebuilding industry.
• Hands-on training and support from an experienced administrative team.
• Collaborative office environment.
• No expected overtime.
• Opportunity to develop experience in contract administration, sales operations, and settlement coordination.

Addison Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.