Administrative Assistant

CFS; Kalamazoo (MI); On-site; USD 25,000 - 30,000; Full time

Job summary

CFS in Kalamazoo, MI is seeking an Administrative Assistant to support leadership and staff with daily office tasks, scheduling, and communications. The role emphasizes dependability, organization, and a proactive approach in a fast-paced environment.

You will manage calendars, prepare reports, coordinate travel, handle inquiries, and help maintain orderly filing systems. Proficiency with Microsoft Office and strong customer service are essential for success in this front-office position.

Qualifications

• High school diploma required; Associate degree is a plus.
• 1–3 years of administrative or office support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication and attention to detail.

Responsibilities

• Provide day-to-day administrative support to leadership and staff.
• Answer and route incoming calls and emails.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Create and format reports, presentations, and general correspondence.
• Organize and maintain filing systems, both digital and paper.
• Order and track office supplies while working with vendors.
• Assist with data entry and upkeep of internal systems.
• Coordinate travel plans and handle expense reporting.
• Welcome visitors and ensure a professional front office environment.
• Assist with special projects and company events as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Customer service

Education

High school diploma

Associate degree (optional)

Tools

Microsoft Office

Job description

Administrative Assistant

Location

Kalamazoo, MI

Pay Rate

$18 – $22/hour

Schedule

Full-Time, Monday–Friday

Our client, a long-standing manufacturing company in the Kalamazoo area, is looking to hire an Administrative Assistant to help keep daily office operations running smoothly. This position is perfect for someone who is dependable, organized, and thrives in a fast-paced setting where they can be a key support resource for the team.

Role Overview

The Administrative Assistant will support leadership and staff by managing administrative tasks, coordinating schedules, and helping maintain efficient office operations. This individual should be proactive, polished, and capable of handling multiple responsibilities at once.

Primary Responsibilities

• Provide day-to-day administrative support to leadership and staff
• Answer and route incoming calls and emails
• Maintain calendars, schedule meetings, and coordinate appointments
• Create and format reports, presentations, and general correspondence
• Organize and maintain filing systems, both digital and paper
• Order and track office supplies while working with vendors
• Assist with data entry and upkeep of internal systems
• Coordinate travel plans and handle expense reporting
• Welcome visitors and ensure a professional front office environment
• Assist with special projects and company events as needed

Qualifications

• High school diploma required; Associate degree is a plus
• 1–3 years of administrative or office support experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Professional attitude with strong customer service skills