Executive Assistant (Investment Banking)

Russell Tobin; New York (NY); On-site; USD 51,000 - 55,000; Full time

Job summary

Russell Tobin is seeking an experienced Executive Assistant to support senior executives in a fast-paced banking/financial services environment. This contract role is on-site in New York, NY with a 6-12 month term and a pay rate of $37-$40/hour, with potential for conversion to full-time.

The ideal candidate will be highly organized, discreet, and capable of managing complex calendars, travel arrangements, and high-level communications.

Qualifications

• Bachelor's degree required.
• 3+ years of experience supporting senior-level executives in banking/financial services.
• Proficient with MS Office and virtual meeting platforms; detail-oriented and discreet.

Responsibilities

• Provide high-level administrative support to senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate virtual meetings using Zoom and Microsoft Teams
• Arrange domestic and international travel, itineraries, and expense reporting
• Screen calls, manage correspondence, and respond professionally
• Prepare presentations, reports, and other executive-level documents
• Handle highly confidential information with discretion
• Support department initiatives, meetings, and special events
• Assist with ad hoc projects and cross-functional coordination

Skills

Executive support

Calendar management

Communication

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Microsoft Teams

Concur

Job description

Schedule:Monday - Friday | 8:00 AM - 5:00 PM

Pay Rate:$37-$40/hour during the 6-12 month contract period. Compensation will be renegotiated upon conversion to a full-time employee.

Target Industry:Banking/Financial Services

Overview

We are seeking an experienced and highly organizedExecutive Assistantto support senior leadership in a fast-paced, professional environment. This is acontract opportunitywith strong potential for long-term growth.

The ideal candidate is proactive, resourceful, and thrives in a dynamic environment. This individual will have exceptional organizational skills, exercise sound judgment, maintain a high level of confidentiality, and confidently manage multiple priorities while supporting senior executives in the Bank/Financial Services industry.

Key Responsibilities

• Provide high-level administrative support to senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate virtual meetings using platforms such as Zoom and Microsoft Teams
• Arrange domestic and international travel, including itineraries and expense reporting
• Screen calls, manage correspondence, and respond to inquiries professionally
• Prepare presentations, reports, and other executive-level documents
• Handle highly confidential information with discretion
• Support department initiatives, meetings, and special events
• Assist with ad hoc projects and cross-functional coordination

Qualifications

• Bachelor's degree required
• 3+ years of experience supporting senior-level executives within the banking or financial services industry (required)
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience with virtual meeting platforms such as Zoom and Microsoft Teams
• Experience with expense management systems (Concur preferred)

What We're Looking For

• Previous experience supporting executives in a fast-paced financial/banking environment
• Strong sense of ownership and accountability
• Exceptional attention to detail and problem-solving abilities
• Comfortable working in a highly visible role supporting senior leadership
• Ability to adapt quickly in a fast-paced and evolving environment

#JD-E2EProf

#RTA

Executive Assistant

Location:New York, NY(Fully On-Site)

Schedule:Monday - Friday | 8:00 AM - 5:00 PM

Pay Rate:$37-$40/hour during the 6-12 month contract period. Compensation will be renegotiated upon conversion to a full-time employee.

Target Industry:Banking/Financial Services

Overview

We are seeking an experienced and highly organizedExecutive Assistantto support senior leadership in a fast-paced, professional environment. This is acontract opportunitywith strong potential for long-term growth.

The ideal candidate is proactive, resourceful, and thrives in a dynamic environment. This individual will have exceptional organizational skills, exercise sound judgment, maintain a high level of confidentiality, and confidently manage multiple priorities while supporting senior executives in the Bank/Financial Services industry.

Key Responsibilities

• Provide high-level administrative support to senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate virtual meetings using platforms such as Zoom and Microsoft Teams
• Arrange domestic and international travel, including itineraries and expense reporting
• Screen calls, manage correspondence, and respond to inquiries professionally
• Prepare presentations, reports, and other executive-level documents
• Handle highly confidential information with discretion
• Support department initiatives, meetings, and special events
• Assist with ad hoc projects and cross-functional coordination

Qualifications

• Bachelor's degree required
• 3+ years of experience supporting senior-level executives within the banking or financial services industry (required)
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience with virtual meeting platforms such as Zoom and Microsoft Teams
• Experience with expense management systems (Concur preferred)

What We're Looking For

• Previous experience supporting executives in a fast-paced financial/banking environment
• Strong sense of ownership and accountability
• Exceptional attention to detail and problem-solving abilities
• Comfortable working in a highly visible role supporting senior leadership
• Ability to adapt quickly in a fast-paced and evolving environment

#JD-E2EProf

#RTAProfessionalZip

#RTA

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