Administrative Assistant

Abbott Laboratories; Irving (TX); On-site; USD 28,000 - 56,000; Full time

Job summary

Abbott in Irving, Texas, is seeking an Administrative Assistant in an onsite role within Diagnostics. You will provide administrative and project coordination support to PMO leadership and key business leaders. Responsibilities include managing calendars, coordinating meetings, and handling travel bookings and expense reports.

Ideal candidates have 1+ year of admin experience, strong MS Office skills, and experience supporting senior leaders. SAP Ariba and Concur experience are a plus.

Qualifications

• High School Diploma or equivalent required.
• 1+ year of administrative support experience.
• Experience managing calendars and meetings for business leaders.
• Experience arranging travel and processing expense reports.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide dedicated administrative support to PMO leadership and local directors/managers.
• Manage complex calendars and coordinate meetings to align with priorities.
• Coordinate domestic and international travel and manage bookings (Concur).
• Prepare and submit expense reports with timely processing.
• Support department communications, meeting logistics, and day-to-day ops across leadership.
• Track project/action items and ensure timely follow-up on administrative tasks.
• Assist with purchasing using SAP Ariba and ensure policy compliance.
• Escalate urgent issues and resolve routine administrative challenges.
• Handle confidential information with discretion.

Skills

Calendar management

Meeting coordination

Travel planning

Expense reporting

MS Office

Education

High School Diploma/GED

Some college coursework

Tools

SAP Ariba

Concur

ePASS/EPAS

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

We have an opportunity for the role of Administrative Assistant within our Diagnostics division based out of Irving, Texas and this is an onsite role.

The key to successful treatment and full recovery is often fast, accurate diagnosis. Abbott’s Diagnostics businesses lead the way in helping people live healthier lives by providing reliable, timely information to physicians and patients.

As the Administrative Assistant, you’ll have the chance to provide administrative and project coordination support to PMO leadership and key business leaders within Core Diagnostics. In this role, you will help ensure smooth business operations through effective coordination, organization, and execution of critical administrative activities.

What You’ll Work On

• Provide dedicated administrative support to PMO leadership, including direct support to a senior leader and additional support for local directors and managers.
• Manage complex calendars, coordinate meetings, and prioritize competing requests to ensure leaders remain focused on business priorities.
• Coordinate domestic and international travel arrangements and manage travel bookings through Concur.
• Prepare and submit expense reports while ensuring timely and accurate processing.
• Support department communications, meeting logistics, and day-to-day operational activities across the leadership team.
• Coordinate administrative aspects of projects and business initiatives, tracking action items and ensuring timely follow-up.
• Support purchasing and requisition activities using SAP Ariba while maintaining compliance with company procedures.
• Escalate urgent issues appropriately and independently resolve routine administrative challenges.
• Handle confidential and business-sensitive information with professionalism and discretion.

Required Qualifications

• High School Diploma/GED or an equivalent combination of education and work experience.
• 1+ year of administrative support experience.
• Experience managing calendars, coordinating meetings, and supporting business leaders.
• Experience arranging travel and processing expense reports.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications

• Some college coursework.
• Experience supporting senior leaders, directors, or executive-level stakeholders.
• Experience using SAP Ariba for purchasing and procurement activities.
• Experience using Concur for travel and expense management.
• Experience with employee performance management systems, including ePASS/EPAS.
• Demonstrated ability to manage multiple priorities, exercise sound judgment, and proactively drive tasks to completion.
• Experience working independently in a highly visible administrative support role.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: https://abbottbenefits.com/

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.

The base pay for this position is $20.50 – $41.00 per hour. In specific locations, the pay range may vary from the range posted.