Administrative Assistant II

Abbott Laboratories; United States; On-site; USD 64,328,000 - 128,514,000; Full time

Benefits offered by this job

Free medical coverage

Excellent retirement plan

Tuition reimbursement

FreeU education benefit

Job summary

Abbott is a global healthcare leader seeking an Administrative Assistant II based in Plano, TX or Austin, TX. The role supports the Neuromodulation division with comprehensive administrative tasks across calendars, travel, correspondence, and document preparation.

The ideal candidate will have a High School Diploma or GED and at least 3 years of admin experience, plus strong Microsoft Office skills. The position offers opportunities for growth in a large international company.

Qualifications

• High School Diploma or GED or equivalent.
• Minimum of 3 years of administrative experience.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Answer phones, manage calendar, arrange travel, process expense reports, and plan meetings.
• Prepare presentations from source materials and coordinate teleconferences.
• Support budget tracking and ensure compliance with policies.
• Maintain departmental files and onboarding for new staff.
• Coordinate office setup for new hires and assist training of new admins.
• Interface with executives and handle confidential information.

Skills

Administrative experience

MS Office proficiency

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Visio/OrgPlus

Lotus Notes/Outlook

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Job Title

Administrative Assistant II

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify forfree medical coverage in ourHealth Investment Plan (HIP) PPOmedical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position can be based in Plano, TX or Austin, TX within our Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.

What You'll Work On

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Consistently interacts with high-level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business-sensitive information.
• Data is typically employee-level or one-dimensional.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

Required Qualifications

• High School Diploma or GED, or an equivalent combination of education and work experience.
• Minimum of 3 years of administrative experience or equivalent experience.
• Ability to operate with general instruction and some supervision.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

• Some college coursework or post-secondary education preferred.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews.

The base pay for this position is $22.45 – $44.85 per hour. In specific locations, the pay range may vary from the range posted.