Administrative Assistant

Houston-Galveston Area Council; Houston (TX); On-site; USD 45,521 - 57,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A regional planning commission is seeking an Administrative Assistant in Houston, TX. This role includes scheduling meetings, managing budgets, and a variety of administrative tasks. Candidates should have strong organizational skills and a degree in a related field, along with a polite demeanor for working with diverse individuals. The position is full-time with benefits, including medical and 401(k).

Qualifications

• Less than 1 year of experience working with local government or nonprofit programs.
• Ability to manage multiple projects.

Responsibilities

• Schedule meetings, workshops, and associated logistics.
• Proof read meeting materials.
• Create and post agenda items online.
• Transcription of meeting minutes.
• Administration of department finances including budget review.
• Draft and type correspondence.

Skills

Strong organizational skills

Ability to deal politely and creatively

Education

Degree in applicable academic discipline

Job description

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Houston-Galveston Area Council provided pay range

This range is provided by Houston-Galveston Area Council. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,521.00/yr - $57,000.00/yr

Direct message the job poster from Houston-Galveston Area Council

The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people. We are the pulse of our region addressing issues that cross city limits and county lines every single day.

We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and so much more. We work to make the region a great place to live, work, and thrive.

What will I be doing?

- Schedule meetings, travel, workshops and associated logistics

- Proof reading of meeting materials

- Creating agenda items in NovusAgenda

- Sending meeting agenda mailouts

- Posting agenda to websites

- Transcription of meeting minutes

- Administration of department finances including:

- Assists in review and tracking of department annual budget

- Consolidated monthly credit card statements

- Create purchase orders and check requests when needed

- Look up invoices in vendor portal

- Processing invoice for payment

- Work/meet with vendors and Finance staff with issues on invoices

- Tracking all telco invoices monthly with ACH payments

- Submit monthly report to finance for inventory distributed to staff

- Other secretarial functions, including: Drafting and typing correspondence, file management, mailing lists, mail-outs, faxes and e-mail communications, handling telephone calls and messages, greet visitors

Key Qualifications

- Ability to deal politely and creatively with a wide range of individuals, in both formal and informal settings

- Strong organizational skills and the ability to manage multiple projects

Do you have…

- A degree in an applicable academic discipline or related field of study

- Less than 1 year of experience working with local government, nonprofit programs, school or in job related duties

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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