Executive Administrative Assistant

University of Houston; Houston (TX); On-site; USD 52,823 - 67,331; Full time

Benefits offered by this job

Medical insurance

Pension plan

Vision insurance

Student loan assistance

Disability insurance

Tuition assistance

Paid paternity leave

Paid maternity leave

Job summary

A leading educational institution is seeking an Executive Administrative Assistant in Houston, TX. This role entails managing the daily schedule of university executives, coordinating travel arrangements, and providing administrative support. The ideal candidate has strong organizational skills, five years of administrative experience, and is prepared to handle high-level interactions with various stakeholders. Competitive salary and comprehensive benefits included.

Qualifications

• Thorough understanding of both theoretical and practical aspects of administrative disciplines.
• Minimum of five years of directly job-related experience.

Responsibilities

• Manage daily schedule for the university executive.
• Coordinate travel arrangements and screen incoming calls.
• Draft routine correspondence as needed.

Skills

Administrative support

Communication skills

Organization

Scheduling

Education

4 year degree or equivalent experience

Job description

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Department: Research Administration

Salary: $ 4,733.33 to $ 6,033.33 monthly

Description:

Coordinates, directs and manages the office of a top university executive limited to a Vice Chancellor/Vice President, Asst Vice Chancellor/Vice President, Vice President, Assoc Vice President or Dean.

1. Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.

2. Maintains appointment/meeting schedule and calendar.

3. Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.

4. Drafts routine responses to correspondence as needed.

5. Functionally supervises projects in the office of the executive.

6. Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.

7. May supervise secretarial and clerical staff in the office.

8. Performs other job-related duties as assigned.

MQ:

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:

-Provides administrative support for DOR leadership, including but not limited to the AVP for Research Administration, Business Operations and IT, ULCI and ULCF, as well as supports the DoR Admin team.

-Helps to support and manage the front office, including screening calls and guests, sorting and prioritizing mail, maintaining break rooms and conference rooms

-Assists in coordinating travel arrangements and expense reports.

-Assists with purchasing, invoices, and vouchers

-Provides administrative support on various projects and programs (such as property management, coordination with facilities services, and COOP planning)

-Assists with coordinating and scheduling of logistics for meetings and events for the Division

-Drafts correspondence, memoranda, and other written documentation as needed

-Assists with the onboarding process for new employees

- Department is willing to accept education in lieu of experience.

- Department is willing to accept experience in lieu of education.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

• The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

Referrals increase your chances of interviewing at University of Houston by 2x

Inferred from the description for this job

Medical insurance

Pension plan

Vision insurance

Student loan assistance

Disability insurance

Tuition assistance

Paid paternity leave

Paid maternity leave

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