Senior Administrative Assistant

Upgrade Resources; Houston (TX); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D, and voluntary life

Job summary

Upgrade Resources in Houston, TX, is seeking a Senior Administrative Assistant to support the department with a range of executive tasks. You will manage calendars, prepare reports and presentations, coordinate travel, and handle expense reporting to keep leadership efficient.

The ideal candidate has an Associate degree or equivalent, 5+ years of administrative experience, and strong Word, Excel, and internet skills.

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• Minimum 5 years' experience in administrative role.
• Excellent knowledge of Word Processing, Internet, and Spreadsheet software.
• Excellent organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.

Responsibilities

• Coordinates department calendars and manages all scheduled activities.
• Prepares, edits and distributes correspondence, reports, spreadsheets, presentations, etc., as required.
• Arranges and actively manages all travel logistics for department leadership. Prepares expense reports and ensures submission in timely manner.
• Monitors, screens and assists in managing email, mail and telephone communications.
• Assists with special projects as needed.

Skills

Organization

Communication

Multitasking

Attention to detail

Education

Associate degree

Tools

Word processing

Spreadsheets

Internet tools

Job description

Job Title: Senior Administrative Assistant

Rec #: 5320

Location: Houston, TX

Employment Type: Full-time

Salary: $22.00 - $30.00 hourly

Company Introduction

This opportunity is with one of the nation's largest mechanical and electrical contracting firms, with more than 75 years of experience delivering innovative HVAC, plumbing, piping, sheet metal, and electrical solutions. The company specializes in major construction projects for hyperscale data centers, hospitals, life sciences facilities, and high-rise commercial buildings, earning a reputation for safety, precision, and high-quality workmanship.

The company fosters a collaborative, growth-focused culture where employees refine their skills, share knowledge, and advance within a supportive team environment.

Role Overview

The Senior Administrative Assistant manages a wide range of administrative and executive support tasks to optimize the effectiveness and efficiency of the department. The role coordinates department calendars, prepares and distributes correspondence, reports, spreadsheets, and presentations, and keeps scheduled activities running on time.

The position also manages travel logistics and expense reporting for department leadership, monitors and screens email, mail, and telephone communications, and supports special projects as needed. Success in the role calls for strong organization, close attention to detail, and the judgment to prioritize competing demands.

Core Responsibilities

1. Coordinates department calendars and manages all scheduled activities.
2. Prepares, edits and distributes correspondence, reports, spreadsheets, presentations, etc., as required.
3. Arranges and actively manages all travel logistics for department leadership. Prepares expense reports and ensures submission in timely manner.
4. Monitors, screens and assists in managing email, mail and telephone communications.
5. Assists with special projects as needed.

Required Background

1. Associate's degree (A. A.) or equivalent from two-year college or technical school, or an equivalent combination of education and experience
2. Minimum 5 years' experience in administrative role
3. Excellent knowledge of Word Processing software, Internet software, and Spreadsheet software
4. Excellent organization skills and attention to detail
5. Excellent verbal and written communication skills
6. Ability to prioritize and multi-task

Compensation & Perks

1. Competitive salary based on experience
2. 401(k) plan with company match
3. Medical, dental, and vision insurance
4. Annual bonus program based on performance, achievement, and company profitability
5. Term life, AD&D, and voluntary life insurance
6. Disability income protection insurance
7. Pre-tax flexible spending plans (health and dependent care)
8. Paid parental leave
9. Paid holidays, vacation, and personal time
10. Training and professional development opportunities
11. Company-paid memberships for professional associations and licenses
12. Path for advancement into senior and leadership roles