Administrative Assistant

Paycom - ATS; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Southwest Glass in Houston, TX seeks an experienced Office Administrator to join our team. You will provide daily administrative support, answer phones, respond to emails, and assist customers in a fast-paced environment.

Responsibilities include handling billing, invoices, payments, and postings, assisting with collections and accounts receivable, and maintaining accurate records. The ideal candidate is organized, detail-oriented, reliable, and able to multitask with changing deadlines.

Qualifications

• Minimum 1+ year in office administration or customer service.
• Billing, collections, or accounting experience is a plus.
• Knowledge of liens and trapping notices is a plus.
• Strong verbal and written communication skills.
• Attention to detail and ability to multitask.
• Proficiency with standard office software.

Responsibilities

• Provide daily administrative and office support.
• Answer phones, respond to emails, and assist customers professionally.
• Process billing, invoices, payments, and postings.
• Assist with collections and accounts receivable.
• Maintain accurate records and documentation.
• Coordinate multiple tasks with deadlines.
• Maintain a professional and organized office environment.

Skills

Customer service

Billing

Accounts receivable

Collections

Accounting

Liens knowledge

Trapping notices

Communication

Organization

Multitasking

Computer skills

Job description

Southwest Glass, a residential, multi-family, and commercial glass company, is looking for an experienced and dependable Office Administrator to join our team!The ideal candidate is organized, detail-oriented, and able to effectively multitask in a fast-paced office environment with changing deadlines and priorities.Responsibilities & Qualifications:Provide daily administrative and office supportAnswer phones, respond to emails, and assist customers professionallyHandle customer service and general office communicationProcess billing, invoices, payments, and account postingsAssist with collections and accounts receivableMaintain accurate records and documentationAssist with lien-related documentation and noticesCoordinate and prioritize multiple tasks and deadlinesCommunicate effectively with customers, employees, vendors, and managementMaintain a professional and organized office environmentQualifications:Previous office administration or customer service experience requiredExperience with billing, collections, or accounting is a plusKnowledge of liens and trapping notices is a plusExcellent verbal and written communication skillsStrong attention to detail and organizational skillsAbility to multitask and work independentlyProficiency with computers and common office softwareMust be dependable and professionalApplicants are required to pass a background check and drug test.Full-time position.Serious inquiries only.