Office Administrator

Diamond Architectural Glass Inc; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Paid Time off and Holidays

401(k)

Job summary

Diamond Architectural Glass is seeking an experienced Office Administrator to join our commercial glazing team in New York. You will handle clerical tasks, manage job folders, and input data into QuickBooks Online while supporting project administration and client communication.

The role emphasizes organizing files, tracking labor hours, scheduling, and processing billings. Candidates should have 2–5 years of relevant experience and strong proficiency in Word, Excel, Adobe PDF, and QuickBooks

Qualifications

• Experience in office administration or related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.
• Proficient with Word, Excel, Adobe PDF, and QuickBooks Online.

Responsibilities

• Draft correspondences and other formal documents.
• Organize and file documents into all job folders.
• Input information into QuickBooks Online.
• Track labor hours.
• Plan and schedule appointments and events.
• Greet and assist onsite guests.
• Answer inbound telephone calls.
• Develop and implement filing systems.
• Submit monthly billings for all projects.
• Notarize pay applications, contracts, and lien releases.
• Schedule service calls.
• Order insurance certificates.
• Track time sheets and submit payroll weekly.
• Perform other office tasks.

Skills

Office administration

Multitasking

Communication skills

Attention to detail

Organizational skills

Tools

Word

Excel

Adobe PDF

QuickBooks Online

Job description

Job Description

Commercial Glazing Contractor currently seeking experienced Office Administrator.

Diamond Architectural Glass is a well-established and family-oriented local Subcontractor that has provided commercial Glass and Glazing services since 1983. People, Quality, and Customer Service are our foundation. Here, we value and take care of our People, a key part of our foundation, by focusing on safety and providing excellent pay and benefits.

We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Organizing and filling documents into all Job Folders
• Inputting information into QuickBooks Online
• Tracking Labor Hours
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Submit Monthly Billings for all projects
• Notarize Pay Applications, Contracts, and Lien Releases
• Scheduling Service Calls
• Order Insurance Certificates
• Keep Track of Time Sheets and call in Payroll weekly
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Must be proficient and be able to work with Word, Excel, Adobe PDF, and QuickBooks Online

Benefits / Additional Information:

• Steady work
• Competitive pay based on experience
• Excellent Benefits, including: Medical/Dental/Vision Insurance, Paid Time off and Holidays, 401(k).

Employment Type: Full Time
Years Experience: 2 - 5 years
This is a great opportunity for Experienced Office Administrator.

Company Description

Commercial Glazing Contractor