ADMINISTRATIVE ASSISTANT

Fixtures International; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Fixtures International in Houston provides a broad administrative role supporting multiple offices with clerical tasks, call handling, and file management. The position includes greeting clients, distributing correspondence, and maintaining organized records for efficient operations.

Additional duties cover bookkeeping basics, event planning, appointment scheduling, and preparing presentation materials. The role requires precise typing, editing, and occasional minutes-taking to support meeting

Qualifications

• Experience with general clerical duties is preferred.
• Familiarity with Excel or office bookkeeping basics is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Answer phones, take memos, and maintain files.
• Greet clients and manage incoming/outgoing correspondence.
• Assist with planning events and scheduling appointments.
• Prepare presentation materials and manage basic documentation.
• Type, edit, and proofread documents; take dictation if needed.
• Support office bookkeeping tasks and budget tracking as required.

Skills

Clerical skills

Phone etiquette

Communication

Time management

Tools

Microsoft Excel

Google Workspace

Job description

Job Details

Job Location: TX - Houston, TX 77023

Administrative Assistant perform clerical duties in nearly every industry. Some administrative assistants, like those in the legal industry, may be more specialized than others. Most administrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.

Bookkeeping

Admin assistants in some offices may be charged with monitoring and recording expenditures. Duties may range from creating spreadsheets to reporting expenses to an office manager. As such, some administrative assistants may be required to be knowledgeable in office bookkeeping software, such as Microsoft Excel.

Planning and Scheduling

Planning events like board meetings and luncheons may also be the responsibility of admin assistants. This may require researching vendor prices or inquiring about participants\' availability. Other duties may include scheduling appointments and preparing presentation materials.

Documentation

Admin assistants may also help office members with documentation. Aside from storing, organizing and managing files, assistants may need to type, edit and proofread documents. Some assistants may need to take dictation or record the minutes of meetings.