Administrative Professional

The Whiting-Turner Contracting Company; Atlanta (GA); Sur place; USD 21 000 - 30 000; Plein temps

Résumé du poste

The Whiting-Turner Contracting Company is seeking an Office Administrative Assistant who will serve as the first point of contact and support office personnel across administrative processes and procedures. This role requires strong organizational, communication, and leadership skills to manage calendars, incoming mail, travel, and project coordination.

Responsibilities include greeting visitors, handling calls, maintaining confidential information, and collaborating with regional teammates to

Responsabilités

• Work independently and organize complex clerical tasks.
• Welcome all visitors by greeting them, in person or on the phone.
• Answer phone calls and transfer them appropriately, check the office voicemail and fax inbox.
• Distribute all incoming mail/packages and prepare all outgoing mail.
• Maintain the conference room calendar and organize front desk areas.
• Keep office supplies stocked and order items as needed.
• Schedule meetings and travel for office employees and coordinate arrangements.
• Spearhead special projects within budget by coordinating information and deadlines.
• Builds and maintains strong internal and external relationships.
• Maintain confidentiality and professionalism in all communications.

Description du poste

OFFICE ADMINISTRATIVE ASSISTANT

In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant’s core duties, required knowledge, abilities, and skills include the following:

• Work independently and organize complex clerical tasks
• Ability to be flexible and adaptable in a variety of situations
• Meet strict timelines and perform multiple tasks
• Welcome all visitors by greeting them, in person or on the phone
• Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
• Answer phone calls and transfer them appropriately, check the office voicemail and fax inbox
• Distribute all incoming mail/packages and prepare all outgoing mail
• Maintain the conference room calendar
• Ensure that common areas are organized and operational, front desk area, conference rooms, and kitchen area
• Keep office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled
• Maintain various informational lists within the office
• Various data entry as needed
• Upload Owner Contracts for the region
• Manages, schedules, and arranges meetings and travel for office employees
• Spearheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines
• Builds and maintains strong internal and external relationships
• Develops and maintains procedure guidelines for areas of responsibility
• Manages training and development for team including but not limited to, ensuring compliance with company standards and procedures.
• Collaborates with regional administrative assistants to increase efficiency, productivity, and time management & cost consciousness
• Maintain a high level of confidentiality and commitment of professionalism
• Communicate clearly and concisely in both written and oral form