Legal Admin Intern: Training to Advance in Law

Shook, Hardy & Bacon L.L.P.; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Shook, Hardy & Bacon L.L.P. is seeking an entry-level Administrative Assistant to support Legal Administrative Assistants, Document Application Services, and Guest Services in a law firm setting.

You will handle correspondence, calls, faxes, and file setup, while learning to prepare pleadings and enter time in the firm’s time-entry software. This role emphasizes training, professional communication, and teamwork.

Responsibilities

• Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists.
• Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
• Prepares forms, including expense reports and supply requisitions.
• Learns to prepare pleadings/agreements and to enter time into firm specific time-entry software.
• Works on special projects as assigned by supervisor and/or floor coordinators.
• Participates in periodic meetings to ensure and improve work group effectiveness.
• Spends one hour per day using software currently in use at the firm to build typing speed and increase knowledge of legal terminology until reaching a goal of 50 wpm.
• Attends training sessions offered at the firm in order to become proficient with software currently in use at the firm.
• Will learn and provide back-up reception/Guest Services desk assistance as needed.
• Communicates courteously and professionally by phone and in person, using good communication skills.
• Maintains a neat and orderly workplace.
• Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
• Uses office equipment including phones, typewriters, photocopy machines, facsimile machines and calculators.
• Follows adequate safety procedures while carrying out all duties.

Job description

Shook, Hardy & Bacon L.L.P. is seeking an entry-level Administrative Assistant to support Legal Administrative Assistants, Document Application Services, and Guest Services in a law firm setting.

You will handle correspondence, calls, faxes, and file setup, while learning to prepare pleadings and enter time in the firm’s time-entry software. This role emphasizes training, professional communication, and teamwork.