Administrative Assistant

Staffmark; Hillsboro (OR); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits

Life Insurance and Disability</name>

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark in Hillsboro, OR is hiring an Administrative Assistant to keep the team organized, manage schedules, and support daily operations in a professional office environment. You will handle data entry, document preparation, and coordination with teams across sites, leveraging MS Office skills to produce accurate reports and maintain records.

This role requires strong communication, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of administrative support experience.
• Proficiency in Microsoft Office Suite (Word/Excel/PowerPoint/Access).

Responsibilities

• Provide general administrative support including phones, data entry, filing, scheduling.
• Create and maintain Excel spreadsheets, charts, PowerPoint presentations, and reports.
• Schedule appointments and coordinate meetings and office activities.
• Order and maintain office and breakroom supplies.
• Sort and distribute mail and support employee events and programs.
• Prepare expense reports and track awards and vouchers.

Skills

Verbal and written communication

Organization & multitasking

Time management

Education

High School Diploma or GED

Additional administrative training or coursework

Tools

Microsoft Office Suite

Job description

Now hiring for a Administrative Assistant
Location: Hillsboro, OR
Pay Rate: $21.00 – $23.00 per hour
Schedule: Monday-Friday, 8:00 am-5:00 pm

The Master of Multitasking Has Entered the Chat

Ready to take your admin skills to a place where they actually shine? As a Administrative Assistant, you’ll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good.

Looking for Administrative Assistant jobs in Hillsboro where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Job Duties

• Provide general administrative support, including answering phones, data entry, filing, scheduling, and maintaining records.
• Create and maintain spreadsheets, reports, presentations, and business documents.
• Coordinate meetings, appointments, catering services, and office activities.
• Order and maintain office and breakroom supplies.
• Sort and distribute incoming and outgoing mail.
• Organize employee events, recognition programs, and engagement activities.
• Process expense reports, employee awards, service certificates, and company vouchers.
• Maintain tracking records for employee programs and site initiatives.
• Coordinate with corporate offices and other company locations to share information and compile reports.
• Support special projects and additional administrative functions as assigned.

Education Requirements

• High School Diploma or GED required.
• Additional administrative, business, or office-related training is a plus.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Access or similar software.

Experience Requirements

• Minimum 2 years of administrative assistant, office coordinator, or general office support experience.
• Experience creating spreadsheets, reports, presentations, and business correspondence.
• Strong knowledge of Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and handle sensitive employee and company information.
• Experience coordinating meetings, events, employee programs, and office operations preferred.

Physical Capabilities

• Ability to sit and work at a computer for extended periods.
• Ability to use phones, office equipment, and computer systems throughout the day.
• Occasionally lift and move items weighing 10-20 pounds.Ability to move throughout the office to support daily operations and employee needs.
• Ability to work in a professional office environment with moderate noise levels.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Provide general administrative support, including answering phones, delivering messages, data entry, maintaining logs, filing, and other office tasks.
• Create and maintain Excel spreadsheets, charts, PowerPoint presentations, reports, and other documents.
• Schedule appointments and meetings as needed.
• Maintain general office systems and functions, including ordering office supplies and managing break room supplies.
• Sort and distribute incoming and outgoing mail and maintain the postage machine.
• Coordinate catering deliveries and other site-related services.
• Create and manage an employee Event Committee to support site activities and engagement.
• Plan and coordinate monthly employee engagement activities with support from the Event Committee.
• Coordinate with other company sites and the corporate office to share information and provide regular reports.
• Create, reconcile, and obtain appropriate approvals for expense reports using Excel.
• Process and issue approved Spot Awards and maintain accurate tracking records.
• Create and issue Service Award Certificates and maintain tracking records.
• Issue and track Safety Shoe Vouchers and Safety Glass Request Orders.
• Manage and maintain the site Trip Reduction Program in partnership with Maricopa County, including employee registration, bus passes, prizes, and required documentation.
• Support special projects and other administrative needs as requested.
• Maintain confidentiality, accuracy, and professionalism when handling employee and company information.
• Perform other duties and responsibilities as assigned.

A Administrative Assistant supports the administrative needs of a workplace by helping manage communication, documentation, scheduling, and organization. This role is important to maintaining efficient operations and a professional experience for coworkers, customers, and visitors.

The Administrative Assistant role requires accuracy, dependability, and the ability to shift between priorities while keeping work organized. Candidates who communicate clearly, stay calm under pressure, and follow through on details are well suited for this position.

By supporting daily office functions and helping teams stay prepared, a strong Administrative Assistant contributes to a workplace that runs more smoothly, communicates better, and stays focused on business goals.