Administrative Assistant

Vectrona, LLC; Hampton (VA); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Equal opportunity employer

Drug-free workplace

Job summary

Vectrona, LLC is seeking an Administrative Assistant to support Military Legal operations in Hampton Roads. You will manage correspondence, records, and reports, ensuring accuracy and compliance with Navy requirements.

Strong organizational and customer-service skills are essential. The role requires at least three years in a DoD-related environment, familiarity with MILPERSMAN, JAGMAN, and UCMJ, and proficiency in MS Office and SharePoint.

Qualifications

• Associate degree or equivalent in business, office admin, legal studies or related field.
• Minimum of three years of administrative support experience in Military Legal or DoD environment.
• Knowledge of Navy correspondence standards and Military Legal procedures.

Responsibilities

• Provide administrative and clerical support, including correspondence, records, files, and reports.
• Draft, review, and process legal correspondence and forms per Navy/Military Legal requirements.
• Screen calls and visitors; direct inquiries to appropriate personnel.
• Maintain electronic and hard copy filing systems and databases for accuracy and compliance.
• Prepare summaries and reports for Government leadership and Military Legal staff.
• Track production metrics and assist with process improvements.

Skills

Administrative experience

MILPERSMAN knowledge

JAGMAN/UCMJ knowledge

Records management

Excellent communication

Education

Associate degree in business administration/office administration/legal studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

SharePoint

Job description

Status: Contingent upon contract award

Location: Hampton Roads

Start date: September 1

Security Clearance: Secret

Salary range: $52,000 to $72,000

Travel: Minimal travel as required to support customer meetings and mission requirements.

Why Vectrona:

Vectrona is a mission-driven systems, technology, and operational solutions company built for people who want their work to matter. As proud Americans, we support national security missions that strengthen our institutions and help safeguard our nation’s security and prosperity.We challenge assumptions, seek out hard problems, and bring together people, processes, software, technology, training, and operationalexpertiseto create solutions that simplify the complex and help others succeed. Our culture values integrity, ownership, personal leadership, sound judgment, teamwork, curiosity, and the willingness to step up when something important needs to get done.

Why This Work Matters:

The Administrative Assistant helps ensure Military Legal operations run smoothly, accurately, and with the level of professionalism the mission demands. This position sits at the intersection of legal support, information management, customer service, and day-to-day mission execution. By keeping records organized, correspondence accurate, and administrative processes moving, the Administrative Assistant helps Military Legal personnel stay focused on the complex and time-sensitive work they are responsible for delivering. This role brings the attention to detail, sound judgment, and reliability needed to support an environment where accuracy matters and every action must be handled with care.

Day-to-Day Responsibilities:

• Provide administrative and clerical support, including preparing correspondence, maintaining records, managing files, and developing reports and spreadsheets.
• Draft, review, and process legal correspondence, reports, forms, and other documentation in accordance with Department of the Navy and Military Legal requirements.
• Screen telephone calls, visitors, and incoming correspondence while directing inquiries to the appropriate personnel.
• Maintain electronic and hard copy filing systems, databases, and office records to ensure accuracy and compliance with established procedures.
• Conduct administrative research, compile information, and prepare summaries, reports, and responses for Government leadership and Military Legal staff.
• Support workflow management by tracking production metrics, identifying administrative issues, and assisting with process improvements.
• Utilize Microsoft Office Suite, SharePoint, and other Government software applications to support daily operations.
• Coordinate with Government personnel and external organizations while providing professional customer service and administrative support.

Preferred Education/Degree:

• Associate’s degree in business administration, Office Administration, Legal Studies, or a related field.

Preferred Knowledge, Skills and Qualifications:

• Minimum of three (3) years of administrative experience supporting a Military Legal office or similar Department of Defense environment.
• Knowledge of Department of the Navy correspondence standards and Military Legal administrative procedures.
• Familiarity with the Military Personnel Manual (MILPERSMAN), JAGMAN, and Uniform Code of Military Justice (UCMJ).
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Access, and SharePoint.
• Strong organizational, communication, and records management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Excellent customer service and interpersonal skills with the ability to interact professionally with military personnel, leadership, and external stakeholders.

VECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

All Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results.

Employment with Vectrona is “at will” in accordance with Federal/State laws.

Vectrona provides equal employment opportunities (EEO) to all employees and applications for employment. In addition to federal law requirements, Vectrona complies with applicable state and local laws governing nondiscrimination in employment