Administrative Assistant

MASSACHUSETTS MARITIME ACADEMY; Gray Gables (MA); On-site; USD 34,000 - 38,000; Part time

Job summary

Massachusetts Maritime Academy is seeking a part-time Administrative Assistant for the Fall Semester 2026 (September to December 2026). The position is non-benefitted and contract-based, 20 hours per week at $35 per hour, serving the Academic Affairs community and supporting offices including the Provost, Registrar, and student inquiries.

Responsibilities include managing the electronic personnel action system for faculty, scheduling support for the Provost's office, handling enrollment

Qualifications

• Three years of experience in administrative assistance and/or office environments.
• Associate’s or Bachelor’s Degree.
• Experience in a higher education setting is preferred.

Responsibilities

• Manage the electronic personnel action system for faculty.
• Support the Provost's office with scheduling, special visits and other clerical needs.
• Assist the Registrar's office with student inquiries, enrollment verifications and transcript requests, and reconcile registration lists.

Skills

Administrative experience

Education

Associate or Bachelor's degree

Job description

Contract Date: September 2026 through December 2026 (Fall Semester 2026)

Please note, this is a non-benefitted, temporary/contract position.

Part time Administrative Assistant: The successful candidate will have an ability to assist in a fast-paced, collegial, team-based office that serves the Academic Affairs community. The job responsibilities include management of the electronic personnel action system for faculty, support of the Provost's office with scheduling, special visits and other clerical needs, and assistance to the Registrar's office, as possible, with responding to student questions, processing student request forms, completing enrollment verification requests, fulfilling transcript requests, reconciling registration lists.

Qualifications and Requirements

• Three year's experience in administrative assistance and/or work in office environments.
• Associate’s or Bachelor’s Degree.

Preferred Qualifications

• Experience working higher education field.

This part-time position is for 20 hours per week at $35 per hour.

Massachusetts Maritime Academy is an Equal Opportunity Employer.