Administrative Assistant

Service Corporation International; Grandville (MI); On-site; USD 25,000 - 33,000; Full time

Job summary

Service Corporation International is seeking an Administrative Assistant to provide comprehensive support for funeral home, cemetery, or crematory operations. You will schedule meetings, arrange travel, plan events, prepare memos, and maintain invoices and expenses with accuracy.

The role involves handling confidential information and assisting with human resources processes and licensing renewals as needed.

Qualifications

• Must have advanced computer, internet and word processing skills (typing 40–60 wpm)
• Familiarity with calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Excellent written and verbal communication skills
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Responsibilities

• Schedules meetings and makes travel arrangements
• Plans events and prepares and monitors invoices and expenses
• Completes management expense reports and processes accounts payable
• Responds to inquiries in writing or verbally and maintains files
• Trains others on company policies and initiatives
• Provides administrative support to funeral home, cemetery, or crematory operations

Skills

Advanced computer/typing

Office equipment familiarity

Discretion with confidential info

Effective written/oral communication

Compassion and integrity

Ability to follow instructions

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Pay

$21.00 Hourly

Postal Code: 49418

Category (Portal Searching): Administration and Clerical

Job Location: US-MI - Grandville