Administrative Assistant

Sci Corp; Colorado Springs (CO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with company match

Sick Leave

Disability Insurance

Life Insurance

Employee Assistance Program

Job summary

Sci Corp in Colorado Springs seeks an Administrative Assistant to provide vital support to funeral home, cemetery, and related facilities. Responsibilities include scheduling, travel planning, reporting, and calendar management, with focus on accuracy and compliance.

Responsibilities cover HR administration, invoice processing, and customer inquiries, while ensuring policy adherence, SOX controls, and smooth daily operations.

Qualifications

• High school diploma or equivalent required.
• 3 years of customer-focused, fast-paced professional experience.
• Proficient with MS Office; typing 40–60 wpm.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication.

Responsibilities

• Schedule meetings and plan events.
• Respond to inquiries in writing and verbally.
• Process invoices and accounts payable.
• Administer HR processes including new hire paperwork and background checks.
• Maintain SOX compliance and audit records.
• Schedule call-in appointments for Sales.

Skills

Typing 40–60 wpm

Advanced computer skills

Microsoft Office

Written communication

Verbal communication

Discretion with confidential data

Education

High school diploma

Tools

Calculators

Copiers

Printers

Fax machines

Telephone console

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Schedule

• Monday-Friday/8am-5pm
• Must be available to work some Saturdays

Compensation

$18.00/hr

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 80910

Category (Portal Searching): Administration and Clerical

Job Location: US-CO - Colorado Springs