Administrative Assistant

Talentify; Fort Wayne (IN); On-site; USD 35,000 - 52,000; Full time

Job summary

Talentify in Fort Wayne, IN seeks an organized Administrative Clerk to support funeral home, cemetery and related operations. You will schedule meetings, prepare reports, handle invoices, and assist with HR processes and SOX compliance.

Requirements include a high school diploma and 3 years of customer-focused experience; strong typing and office-equipment skills; discretion with confidential information; and excellent written and verbal communication.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused and fast-paced professional environment.
• Advanced computer, internet and word processing skills; typing 40–60 wpm; proficient with office equipment.

Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing or verbally
• Enters contract details into information system and maintains related documents
• Orders and checks memorials for accuracy
• Processes annual licenses renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and directs callers
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office supplies and equipment
• Prepares daily schedules
• Administers HR processes including new hire paperwork and background checks
• Maintains SOX compliance and audit readiness
• Trains others on policies and new initiatives
• Maintains a friendly, helpful attitude for all visitors

Skills

Typing 40–60 wpm

Computer proficiency

Confidentiality

Communication skills

3 years experience

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40-60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretionEffective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 46808

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Fort Wayne