Administrative Assistant

sci; New Albany (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

sci is seeking an Administrative Assistant to provide essential support to funeral home, cemetery and related facilities in New Albany, IN. You will perform duties from scheduling and travel planning to invoicing, HR activities and SOX compliance assistance.

The role requires strong computer and communication skills, confidentiality, compassion, and the ability to work with minimal supervision in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required.
• 3 years of experience in a customer-focused, fast-paced professional environment.
• Advanced computer, internet and word processing skills (typing 40–60 wpm).
• Working knowledge of office equipment; ability to handle confidential information with discretion.
• Excellent written and verbal communication; team-oriented with compassion and integrity.

Responsibilities

• Schedules meetings and travel arrangements.
• Plans events and prepares expense reports.
• Responds to inquiries in writing or verbally; processes invoices and expenses.
• Enters contract details and maintains documents in information systems.
• Manages accounts payable and other accounting support tasks.
• Trains others on policies, procedures and new initiatives.
• Maintains office supplies and operates office equipment.

Skills

Typing 40–60 wpm

Office software

Communication

Discretion

Compassion & integrity

Education

High school diploma

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Administrative Assistant

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 47150

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - New Albany