Administrative Assistant

sci; Grandville (MI); Sur place; USD 32 000 - 46 000; Plein temps

Résumé du poste

sci in Grandville, MI is seeking an Administrative Assistant to support funeral home, cemetery, or related facilities. You will schedule meetings, arrange travel, prepare reports, handle invoices, and assist with HR tasks such as new hire paperwork and background checks.

A compassionate, discreet professional with strong computer and communication skills is ideal. The role requires a high school diploma, 3 years in a fast-paced office, and typing 40–60 wpm.

Qualifications

• Advanced typing speed (40-60 wpm) and strong computer skills.
• Knowledge of office equipment (calculators, copiers, printers, fax, phone.
• Discretion handling confidential information.
• Clear written and verbal communication.
• Compassionate, trustworthy, and able to follow instructions.

Responsabilités

• Schedules meetings and travel arrangements.
• Plans events and handles expense reports.
• Produces reports, memos, and presentations.
• Processes invoices and accounts payable.
• Administers HR tasks including new hire paperwork and background checks.
• Maintains records and SOX compliance.
• Trains others on policies and company initiatives.
• Responds to inquiries and supports customers and team members.

Connaissances

Typing 40-60 wpm

Advanced computer skills

Office equipment knowledge

Confidentiality

Effective communication

Compassion and integrity

Follow instructions

Formation

High school diploma or equivalent

Description du poste

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 49418

Category (Portal Searching): Administration and Clerical

Job Location: US-MI - Grandville