Administrative Assistant

Rockville Sign Company; Gaithersburg (MD); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Flexible schedule

Opportunity for advancement

Profit sharing

Job summary

A growing signage studio in Gaithersburg seeks an Administrative Assistant to manage customer interactions, perform data entry, and assist with small projects. Candidates should have experience in customer-facing roles and familiarity with project management tools like Trello. The position includes opportunities for professional growth and offers benefits such as a flexible schedule and profit sharing. Prior experience in the sign industry is preferred but not mandatory.

Qualifications

• Customer facing work experience such as admin, consultation, or sales.
• Experience with project management tools like Trello.
• Willingness to learn and take on more responsibilities.

Responsibilities

• Answer phones and respond to customer inquiries.
• Conduct data entry and updates on workflow tools.
• Research vendors and source RFQs.
• Manage small projects including quoting and scheduling.
• Assist with procurement tasks.

Skills

Customer service

Project management

Data entry

Research

Communication

Tools

Trello

Photoshop

Illustrator

Corebridge

POS systems

Job description

Overview

Administrative Assistant

This position is intended for a person that has operations, marketing, design, purchasing experience to join our team. Sign industry experience preferred.

This is a great opportunity to learn how a business operates. As the company grows you will be expected to take on more senior roles. We value integrity, diligence, and creative thinking. We support your professional growth and will train you on the company’s latest software and business practices.

Rockville Sign company is a growing graphic design and signage studio. We deliver high quality products and excellent customer service. We strive to positively impact and bring value to people we do business with. We work hard while enjoying what we do.

Benefits

• Flexible schedule
• Opportunity for advancement
• Profit sharing

Key responsibilities

• Answer phones, emails and interface with customers
• Data entry/ update on POS & workflow tools
• Research vendors and source RFQ’s
• Manage small projects – assist with quoting, procurement & scheduling
• Be willing to learn

Minimum qualifications

• Customer facing work experience e.g. admin, consultation, sales
• Experience with Trello or similar PM tools

Additional preferred qualifications

• Sign Industry experience
• Experience with Design tools (Photoshop, Illustrator, etc.)
• Experience with Corebridge, POS systems