Administrative Assistant

Water Heater Warehouse, LLC; Fullerton (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

A local business is seeking an administrative assistant to manage day-to-day operations. Responsibilities include scheduling appointments, organizing files, and interacting with clients. Successful candidates will have excellent organizational and communication skills, along with proficiency in Microsoft Office. Job hours are Monday to Friday with occasional Saturdays.

Qualifications

• Strong organizational skills are essential for managing various tasks.
• Excellent communication skills needed for interacting with clients.
• Proficiency in office software like Microsoft Office is required.

Responsibilities

• Managing calendars and scheduling appointments.
• Organizing and maintaining physical and digital files.
• Answering and directing phone calls.
• Greeting and assisting clients and visitors.
• Preparing documents, presentations, and reports.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in Microsoft Office

Job description

An administrative assistant is responsible for providing support to the day-to-day operations of an office or organization. They are responsible for a variety of tasks, including managing schedules, organizing and maintaining files and documents, answering phones, and interacting with clients and customers.

Job responsibilities of an administrative assistant may include:

1. Managing calendars and scheduling appointments
2. Organizing and maintaining physical and digital files
3. Answering and directing phone calls
4. Greeting and assisting clients and visitors
5. Drafting and sending emails, letters, and other correspondence
6. Preparing and editing documents, presentations, and reports
7. Ordering and maintaining office supplies
8. Managing expenses and reconciling budgets
9. Providing support to other team members as needed
10. Collect payments

To be successful as an administrative assistant, an individual should have strong organizational skills, excellent communication skills, and the ability to multitask. They should also be proficient in office software, such as Microsoft Office, and be able to work well under pressure.

Schedule would be from 8-5pm or 9-6pm, Monday through Friday and some Saturdays.