Administrative Assistant - PT

The JOY FM; Lakeland (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

The JOY FM seeks an Administrative Assistant to provide clerical, administrative, and technical support for pastoral staff and ministry leaders. This role coordinates tasks with volunteers, including deacons and deaconesses, and serves as the central contact point for church communications.

The Administrative Assistant demonstrates Christian character in all interactions. The position requires strong organizational skills with comfort using Microsoft Word, Excel, and Google Calendar, and a

Qualifications

• Experience in organizational or administrative tasks
• Strong organizational and delegation skills
• Detail-oriented
• Experience with computers and ability to learn new programs
• Friendly in-person and phone demeanor
• Flexible and adaptable

Responsibilities

• Oversee communication to members, leaders, vendors, and visitors; manage email and in-person interactions
• Prepare documents — bulletin and ministry materials; attendance charts and church documents
• Maintain the office and website calendar; coordinate schedule details
• Track and maintain office equipment and supplies

Skills

Organizational skills

Communication

Microsoft Word

Microsoft Excel

Google Calendar

Professional demeanor

Tools

Microsoft Word

Microsoft Excel

Google Calendar

Job description

Description

POSITION SUMMARY The Administrative Assistant is responsible for providing clerical, administrative, and technical support for the pastoral staff and lay ministry leaders, including elders. This role coordinates tasks with volunteers, including deacons and deaconesses, and other ministry leads, and serves as the central contact point for church communications. The Administrative Assistant demonstrates Christian character as a representative of the church in all interactions.

KEY RESPONSIBILITIES & DUTIES

• Oversee communication to and from members, leaders, vendors, parachurch ministries, and office visitors — 50% of role Competencies: Technical skill with computer communication tools (email, website, YouTube); friendly but firm attitude over email, phone, and in person
• Prepare documents — bulletin, Children's Ministry materials, attendance charts, and other church documents — 30% of role Competencies: Technical skill with Microsoft Word and Excel
• Maintain the office and website calendar — 10% of role Competencies: Good organizational skills and attention to detail; effective communication with staff and leaders; technical skill with Google Calendar
• Track and maintain office equipment and supplies — 10% of role Competencies: Good organizational skills and attention to detail

Qualifications

• Experience in organizational or administrative tasks
• Strong organizational and delegation skills
• Detail-oriented
• Experience with computers and ability to learn new programs
• Friendly in-person and phone demeanor
• Flexible and adaptable

PREFERRED PERSONAL TRAITS

• Dependable
• Discreet
• Friendly
• Professional
• Neat

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