Accounting Assistant

AppleOne Employment Services; Pleasanton (CA); On-site; USD 85,962,000 - 91,693,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Pleasanton, CA seeks an Accounting Assistant. With 3 to 5 years of accounting experience, you will support day-to-day operations, maintain accurate financial records, and help a stable finance team.

Responsibilities include AP/AR processing, reconciliations, data entry, month-end close support, and professional communication with internal teams and vendors to resolve billing questions.

Qualifications

• 3 to 5 years of accounting, bookkeeping, accounts payable, or accounts receivable experience.
• Strong understanding of basic accounting principles and financial recordkeeping.
• Proficiency with accounting software and Microsoft Excel or similar spreadsheet tools.
• Maintain accurate accounting records, reconciliations, and documentation.
• Assist with billing, payment posting, vendor records, and month-end accounting support.

Responsibilities

• Process accounts payable invoices, verify approvals, code expenses, and assist with payment preparation.
• Support accounts receivable functions, including billing, payment posting, account updates, and customer follow-up.
• Reconcile vendor statements, customer accounts, bank activity, and general ledger details as needed.
• Maintain accurate accounting records, files, and documentation in accordance with internal procedures.
• Assist with month-end close support, reporting, journal entries, and other accounting projects.
• Communicate professionally with internal teams, vendors, and customers to resolve billing or payment questions.

Skills

AP processing

AR processing

Bookkeeping

Excel

Data entry

Attention to detail

Time management

Tools

Accounting software

Microsoft Excel

Job description

Job Summary

We are seeking an Accounting Assistant for a direct hire opportunity in Pleasanton, CA. This role is ideal for an accounting professional with 3 to 5 years of experience who enjoys supporting day-to-day accounting operations, maintaining accurate financial records, and contributing to a well-organized finance team.

The Accounting Assistant will support accounts payable, accounts receivable, reconciliations, data entry, and general accounting administration in a professional business services environment. This is a great opportunity to join a stable, team-oriented workplace with supportive leadership, collaborative coworkers, and the potential to continue building a long-term accounting career.

Key Responsibilities

• Process accounts payable invoices, verify approvals, code expenses, and assist with payment preparation.
• Support accounts receivable functions, including billing, payment posting, account updates, and customer follow-up.
• Reconcile vendor statements, customer accounts, bank activity, and general ledger details as needed.
• Maintain accurate accounting records, files, and documentation in accordance with internal procedures.
• Assist with month-end close support, reporting, journal entries, and other accounting projects.
• Communicate professionally with internal teams, vendors, and customers to resolve billing or payment questions.

Compensation and Benefits

• Pay range: $30.00 to $32.00 per hour.
• Job type: Direct hire.
• Location: Pleasanton, CA.

Required Qualifications and Skills

• Support accounts payable and accounts receivable processing.
• Maintain accurate accounting records, reconciliations, and documentation.
• Assist with billing, payment posting, vendor records, and month-end accounting support.
• 3 to 5 years of accounting, bookkeeping, accounts payable, or accounts receivable experience.
• Strong understanding of basic accounting principles and financial recordkeeping.
• Proficiency with accounting software and Microsoft Excel or similar spreadsheet tools.
• High attention to detail with strong accuracy in data entry, coding, and reconciliations.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced office environment.
• Strong written and verbal communication skills with a professional and service-oriented approach.

Preferred Qualifications

• Experience supporting both accounts payable and accounts receivable functions.
• Prior experience in a business services or professional office environment.
• Familiarity with month-end close activities, account reconciliations, and general ledger support.
• Ability to identify process improvements and help maintain efficient accounting workflows.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.