ADMIN with CPA Experience

AppleOne Employment Services; Los Angeles (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Statutory sick pay

Job summary

AppleOne Employment Services in Woodland Hills, CA seeks an Administrative Assistant / CPA Office Assistant for a temp-to-hire role in a busy CPA office. You will support document management, scheduling, tax document prep, and clerical tasks, leveraging QuickBooks and MS Office. 3–5 years in a CPA environment is preferred, with strong organization and discretion.

The position offers $24.00–$27.00 per hour based on experience, with temporary-to-hire potential and benefits for longer assignments.

Qualifications

• Must have prior CPA firm experience.
• 3 to 5 years of relevant administrative, office support, accounting office, or clerical experience preferred.
• Proficiency with Microsoft Office, including Word, Outlook, and Excel.

Responsibilities

• File, scan, copy, fax, and organize confidential client documents and office records.
• Sort, prepare, and support the processing of tax documents and IRS correspondence.
• Schedule and manage client appointments while maintaining professional communication by phone and email.
• Draft business letters, office correspondence, and client communications as needed.
• Visit the post office daily to mail and collect documents for the office.
• Assist with general administrative support, QuickBooks tasks, and basic bookkeeping-related duties as needed.

Skills

CPA office experience

Microsoft Office

Communication skills

Time management

Attention to detail

Tools

QuickBooks

Job description

Job Summary

A professional CPA office in Woodland Hills, CA is seeking an Administrative Assistant / CPA Office Assistant for a temp-to-hire opportunity. This role is ideal for an organized, dependable administrative professional with prior CPA firm experience who enjoys supporting a busy accounting office and helping client service operations run smoothly.

The Administrative Assistant will handle document management, client scheduling, office communications, tax document preparation support, and general clerical tasks. This is a great opportunity to join a stable, professional environment with supportive leadership, positive teamwork, and the opportunity to contribute to a client-focused office during both regular business operations and tax-related workflows.

Key Responsibilities

• File, scan, copy, fax, and organize confidential client documents and office records.
• Sort, prepare, and support the processing of tax documents and IRS correspondence.
• Schedule and manage client appointments while maintaining professional communication by phone and email.
• Draft business letters, office correspondence, and client communications as needed.
• Visit the post office daily to mail and collect documents for the office.
• Assist with general administrative support, QuickBooks tasks, and basic bookkeeping-related duties as needed.

Compensation and Benefits

• Pay: $24.00 to $27.00 per hour, based on experience.
• Job Type: Temp-to-hire.
• Location: Woodland Hills, CA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Support daily administrative operations within a CPA office environment.
• Manage client documents, tax paperwork, IRS correspondence, and appointment scheduling.
• Assist with office communications, business letters, email management, and clerical workflows.
• Maintain accurate, organized, and confidential records in a professional accounting office setting.
• Must have prior CPA firm experience.
• 3 to 5 years of relevant administrative, office support, accounting office, or clerical experience preferred.
• Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Strong organizational skills, time management abilities, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Dependable, self-motivated, and able to work independently in a fast-paced office environment.

Preferred Qualifications

• QuickBooks experience is strongly preferred.
• Accounting or bookkeeping experience is helpful.
• Experience assisting with bank reconciliations is a plus.
• Prior experience supporting tax preparation workflows or IRS correspondence is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.