Administrative Assistant

MAG Law; Farmington Hills (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401(k) with employer contribution

Paid time off

Performance-based bonuses

Job summary

Makower Abbate Guerra Wegner Vollmer PLLC in Farmington Hills, MI seeks an Administrative Assistant to support our account representatives and legal team. This in-person role ensures timely correspondence, accurate recordkeeping, and efficient client communication.

You will assist with preparing documents for mailing and e-filing, manage our document system, and coordinate with internal teams to keep workflows on track.

Qualifications

• Strong organizational, time management, and communication skills.
• Excellent written and verbal communication skills for client interaction.
• High attention to detail and accuracy.
• Proficiency with Office 365, including Word, Outlook, and Excel.
• Ability to manage multiple tasks and deadlines in a fast-paced, high-volume environment.
• Professional demeanor and ability to handle confidential information.
• Willingness to learn firm procedures and develop new skills.

Responsibilities

• Assisting account representatives in preparing and sending correspondence and documents for mailing and e-filing.
• Scanning, uploading, and organizing digital and physical documents in the firm’s document management system.
• Communicating with clients via phone and email to obtain case-related information and documentation.
• Coordinate with internal teams to ensure smooth workflow and timely completion of client requests.
• Providing general administrative and clerical support to account representatives and other team members as needed

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Office 365

Multi-tasking

Confidential information handling

Professional demeanor

Willingness to learn

Tools

Office 365

Job description

About Us

Makower Abbate Guerra Wegner Vollmer PLLC is a leading law firm specializing in homeowner and condominium association law. We pride ourselves on delivering exceptional service and results. Our team of attorneys and support staff works collaboratively to provide legal guidance, manage collections, and maintain strong client relationships.

Position Overview

We are seeking a detail-oriented, organized, and reliable Administrative Assistant to support our account representatives and legal team. This role is essential to ensure timely correspondence, accurate recordkeeping, and efficient client communication.

Key Responsibilities

• Assisting account representatives in preparing and sending correspondence and documents for mailing and e-filing
• Scanning, uploading, and organizing digital and physical documents in the firm’s document management system
• Communicating with clients via phone and email to obtain case-related information and documentation
• Coordinate with internal teams to ensure smooth workflow and timely completion of client requests.
• Providing general administrative and clerical support to account representatives and other team members as needed

Qualifications

• Strong organizational, time management, and communication skills
• Excellent written and verbal communication skills for client interaction
• High attention to detail and accuracy
• Proficiency with Office 365, including Word, Outlook, and Excel
• Ability to manage multiple tasks and deadlines in a fast-paced, high-volume environment
• Professional demeanor and ability to handle confidential information
• Willingness to learn firm procedures and develop new skills

Position Details

• In-person position at our law firm office
• Comprehensive on-the-job training provided
• Opportunities for growth within the firm

Benefits

• Health benefits
• 401(k) with employer contribution
• Paid time off
• Performance-based bonuses